Office and Governance Co-ordinator

Office and Governance Co-ordinator
Location: London
Contract: Permanent, subject to funding
Hours: 32 hours per week worked over 4 days
Starting salary: £27,445

Our client has an exciting opportunity for a motivated and experienced individual to join their dedicated support team. As our client enters a dynamic new stage of development, they are looking for someone to ensure their office runs smoothly and to support their Board of Trustees as they oversee their work helping to improve the lives of young people.
Are you familiar with the environment in which youth charities operate? Are you committed to social justice, equity, and inclusion? Are you motivated to provide an agile, responsive support service across the Office and Governance functions of the organisation? If yes, then you could be who our client is looking for.
The Organisation:
Our client is a charity working with young people and families who are affected by violence and exploitation. They believe that when a child or young person comes to them they are just that – a child or a young person: they don’t define them by the issue that has brought them. By working alongside young people, their families, and peers in the places where they spend their time, our client can create a secure place not just for them but for everyone.
About the role:
As the Office and Governance Co-ordinator, you will be responsible for:
- Ensuring the smooth running of the office in London, including opening the office up in the morning, maintaining stationery supplies and keeping up to date records of all of the devices and to whom these have been issued.
- Booking meeting rooms for a range of meetings and checking bookings against invoices.
- Booking cabs and couriers and checking bookings against invoices.
- Preparing Board meetings, including booking meeting rooms as needed and organising refreshments, drafting the agendas, collating meeting papers and producing accurate minutes of the meetings.
Please see attached Job Pack for further details.
What our client offers:
Our client continually reviews its pay and offers a competitive benefits package to all employees, including the following benefits:
- 4-day/32-hour work week from April 1st, 2024, with no impact on pay. This means that you will have a regular day off in the week with no impact on your pay
- Flexible Working: our client’s Flexible Working Policy allows requests to work flexibly from the start of your employment
- New modern offices with a range of facilities to support tenants’ well-being
- A contributory Pension Scheme
- Enhanced family leave
- Interest-free Season Ticket Loans
- Cycle to Work Scheme
- Free access to a confidential 24/7 helpline service with a specialist range of support and information
- Death in Service Benefit
- Opportunities to develop and progress your career, including an extensive programme of learning courses
- Initial Annual Leave allowance of 28 days’ holiday, rising to 30 days after 3 years and 33 days after 5 years, plus bank holidays and other statutory holidays; part time employees receive a pro-rata entitlement. [NB: From April 1st the annual leave benefit will be pro rata in line with a 32-hour working week].
Additional Information:
Our client is committed to safeguarding and promoting the welfare of children and young people, and they expect anyone who works and volunteers with them to share this commitment. As part of this commitment, our client will request a DBS (Disclosure & Barring Service) check, as well as references covering the last five years, for the successful candidates.
Our client encourages people from all sections of their community to apply for jobs with them. They particularly welcome disabled, male and LGBTQIA+ applicants because these communities are currently under-represented in their workforce. Our client knows that in order to make a secure place for the young people they need a diverse range of perspectives, experience, and knowledge.
Sound good? Here’s how to apply:
To apply for this role, complete the online Webrecruit application form which can also be accessed via our client’s website or for further information about this role and working for our client, please refer to the Job Pack.
Please make sure you find the Job Description on the left-hand side of the Webrecruit page after you click ‘Apply Now’ or find it on our client’s Website.
As an agile working organisation, shortlisting will take place on a rolling basis and the closing date is subject to change at any time. Interviews will take place in person in our client’s London Office on Friday 15th March.
As part of the online application, you will be required to confirm you have read the Privacy and Cookie Policy and Safeguarding and Child Protection Policy.
Should you need any adjustments to the recruitment process, at either application or interview, or experience any technical issues when trying to access and/or complete the online application form, please find our client’s contact information in the Job Pack.
Our client look forward to hearing from you.
Please note that our client does not accept CVs.
Our client is not a sponsoring organisation for foreign nationals and you must be able to show proof that you have permission to live and work in the UK in order to be considered for this role.
So, if you’d like to join our client as an Office and Governance Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.