Office & Facilities Supervisor

A brand new opportunity has arisen for a prestigious law firm that will be opening a brand new office in Birmingham in January 2024.

They are looking for an Office & Facilities Supervisor to support with the management of the office and admin processes and support with getting this office up and running.

They have already recruited 15 fee earning staff that are reading to join the new office and will look to grow the support staff across next year.

Salary = £27-30,000 per annum

Hours = 35 hours a week – 9am-5pm Monday to Friday

Location = Birmingham City Centre (role is office based)

Benefits =

• 25 days’ annual leave
• Birthday privilege day and Christmas shutdown
• Holiday buy, sell and carryover scheme
• 2 charity volunteering or pro bono days
• Flexible, agile and home working
• BUPA
• Permanent health insurance
• Flexible pension scheme
• Medicash
• EAP with access to counselling
• Enhanced family leave policies
• Access to 10 days fully subsidised emergency or back-up care per year
• Life assurance
• Annual travel season ticket loan
• Dress for your day policy
• Bespoke training and development opportunities
• Financial contribution towards home working equipment

This role with join the national facilities team and play an instrumental role in the opening of this new Birmingham office.

This role will be based front of house so you would be the ‘face of the company’ for any visitors.

Duties:

• Liaising with staff and clients

• Co-ordinating with various contractors and suppliers
• Ensuring the office remains presentable and always fit for purpose in all respects.
• Administrative duties which include but are not limited to the following:

- Managing spreadsheets

- Stationery orders

- Office supplies / refreshment orders

- Long term planning for functions

- Arranging payment of invoices where applicable

• Car park management
• Overseeing meeting room support requirements
• Maintaining records and documentation in accordance with legislative requirements, office health & safety policies, permits and assessments.
• Daily kitchen upkeep, stock check, replenishments etc
• Assist with processing, distribution and despatch of inbound and outbound mail
• Receive and welcome visitors, liaising with Hill Dickinson hosts and offering hospitality as directed.
• Answer and redirect calls on the switchboard (both internal and external) as per the Hill Dickinson telephone standard
• Maintain visitor log and issue visitor passes.
• First aider

The ideal candidate for this role:

• Will have either front of house, facilities or administration experience within a professional services/corporate environment
• Must be highly organised
• Must be highly presentable and engaging
• Can be proactive and use initiative
• Happy with an evolving role
• Competent IT users

So if you would like to work for a reputable company, with great benefits and be part of this new journey for them in Birmingham, then please apply today.