Office Manager

Office Manager

About the company:

Hi there!

Are you looking for a role filled with satisfaction, where no day is ever the same?

Are you a people person who’s detail-orientated and organised?

Are you excited to make a difference and be part of a vibrant team?

Well, we might be just the place you’re looking for.

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As a Office Manager , you will be crucial to our company's success. As well as ensuring the smooth day-to-day running of the office, you will bring a fresh approach to enhancing our already active team culture and work closely with the Operations and Finance teams to deliver projects and streamline processes.

What you need to succeed:

Strong organisational, relationship and time management skills

Ability to adapt and problem-solve

Experience in administration

Basic knowledge of finance

Good understanding of general business procedures

Attention to detail, with an ability to spot errors

Good MS Excel and Office skills

Must be fluent in English to a professional, business-level

What your day might look like

This list is not exhaustive, but below is an overview of the typical tasks the role will entail.

Team:

• Focusing on enhancing team culture; you will manage celebrations and rewards such as birthdays, team milestones, office dressing for themed fun days, staff meetings, and so much more.
• Onboarding new team members and offboarding
• Provide the Team with admin support whilst running live projects or on-site
• Assist at events where required in the UK/ Worldwide where necessary. There may be an occasional requirement to go to events to assist for larger conferences or attend an event or exhibition if another staff member is unable to go due to unforeseen circumstances.
• Liaise with venues and suppliers for showcases, FAMs & Forums

Office

• Take charge and ensure the smooth running of the office environment
• Set up and responsibility for IT, desk setup, meetings, etc.
• Organise facilities / building repairs and maintenance
• Organise First Aid Training, keep First Aid box contents and record keeping up-to-date
• In line with internal processes, keep files updated and assist with process documenting
• Ordering office supplies where needed and keeping track of stock
• Answerincoming calls, take messages or pass them through to relevant team member
• Sort office incoming post and organise office collections/deliveries where necessary

Finance and Ops support

Purchases-

• Send purchase orders to suppliers for the project team where required
• Post the corresponding purchase invoices into the Projects system and reconcile
• Work with the projects team to identify and post logistics costs
• Issue credit card statements, assist with collating and posting to Project Management System where required
• Assist with research/ sourcing of goods online and general project admin
• Sales
  • Receive client POs and raise invoices for the project team where required
  • Work with the projects team to ensure the storage schedule is kept up-to-date
• General
  • Book staff travel and accommodation for projects
  • Book client travel and accommodation
  • Ensure final VAT receipts/invoices are gained