Office Manager

As a multifaceted professional, you'll be the linchpin of our success, orchestrating the seamless flow of operations while injecting vitality into our vibrant team culture. Collaborating closely with our Operations and Finance teams, you'll spearhead projects and streamline processes, driving our company forward with ingenuity and efficiency.

Client Details

Join our client where your role as an Office Manager transcends the ordinary. As a multifaceted professional, you'll be the linchpin of our success, orchestrating the seamless flow of operations while injecting vitality into our vibrant team culture. Collaborating closely with our Operations and Finance teams, you'll spearhead projects and streamline processes, driving our company forward with ingenuity and efficiency. The role is being based in Waterlooville.

Description

The main responsibilities for the Office Manager are:

Team Engagement:

• As a pivotal member of our asembl.Connects initiative, you'll curate memorable celebrations and rewards, from birthdays to team milestones, fostering camaraderie and morale.
• Champion the on boarding and off boarding processes, ensuring a seamless transition for new and departing team members.
• Provide invaluable administrative support during live projects and on-site operations.
• Represent us at events, both domestically and globally, lending a hand where needed and ensuring our presence shines.

Office Management:

• Take the helm in maintaining a harmonious office environment, overseeing IT infrastructure, desk setups, and meeting arrangements.
• Coordinate facility repairs and maintenance, ensuring a safe and comfortable work space.
• Facilitate First Aid training and maintain relevant records and supplies.
• Keep our internal processes streamlined and well-documented, ensuring operational efficiency.
• Manage office supplies and inventory, keeping track of stock levels and replenishing as needed.
• Serve as the first point of contact for incoming calls and correspondence, directing inquiries appropriately.
• Handle office mail and logistical arrangements with finesse.

Finance and Operations Support:

• Facilitate purchasing processes, issuing purchase orders, and reconciling invoices with precision.
• Collaborate with the projects team to manage logistics costs effectively.
• Assist with credit card statement reconciliation and project-related administrative tasks.
• Receive client purchase orders and generate invoices, maintaining an up-to-date storage schedule.
• Coordinate travel and accommodation arrangements for staff and clients, ensuring compliance with financial protocols.
• Secure necessary VAT receipts and invoices for financial record-keeping.

Profile

The successful candidate for the Office Manager role is someone who:

• Masterful organisational prowess coupled with adept relationship-building and time management skills.
• A knack for adaptability and problem-solving.
• Previous experience in administration, with a fundamental understanding of finance.
• A keen eye for detail, adept at spotting errors and ensuring precision.
• Proficiency in MS Excel and Office suite.
• Fluency in English at a professional, business level.

Job Offer

The candidate for the Office Manager role will receive:

• Generous annual leave, including public holidays, with special perks like your birthday off and festive office shutdowns.
• Engaging team socials, quarterly away days, and an annual company kick-off event.
• Performance-based bonus awards and opportunities for charitable endeavours and community volunteering.
• Flexible working arrangements, office perks, and much more!