Office Manager / Business Administrator

Job Title: Office Manager / Business Administrator

Company Overview: My Client is a dynamic and growing groundworks firm seeking a highly organized and motivated Office Manager / Business Administrator to join their team. With a commitment to excellence and innovation, they are dedicated to fostering a positive and collaborative work environment.

Position Overview: As an Office Manager/Business Administrator, you will be responsible for managing the admin and finance function, ensuring the seamless operation of daily activities. This role involves direct management of a team, overseeing purchase ledger invoices, handling recruitment processes, and actively contributing to employee welfare.

Responsibilities:

• Admin and Finance Management:

  • Oversee the day-to-day admin and finance functions of the organization.
  • Directly manage a team of two administrative staff (Accounts Assistant & Administrative Assistant).
  • Process, check, and approve all purchase ledger invoices and business orders.

• HR and Employee Welfare:

  • Lead and facilitate all aspects of recruitment, from the interview process to training and progression.
  • Manage HR matters, including sickness, absence, return to work, and grievances.
  • Actively participate in promoting employee welfare for a team

• Systems and Process Improvement:

  • Oversee the introduction of new processes and systems, including a new payroll/HR system and a time & attendance system.
  • Participate in daily heads of department meetings to contribute to organizational strategies.

• Training and Development:

  • Manage the training for all staff members, ensuring continuous improvement.
  • Provide oversight of payroll aspects, including timesheet entry, annual leave processing, and addressing payroll queries.

• Financial Reporting:

  • Produce, complete, and check all new resident admission paperwork, including contracts, terms & conditions, deposit payments, and direct debits.
  • Manage and reconcile all resident funds, petty cash, and holiday requests.

• Reporting to Directors:

  • Generate reports for directors, covering billing, purchase ledger, and payroll aspects.

Qualifications:

• Proven experience as an Office Manager/Business Administrator, preferably within the construction industry.
• Strong leadership and management skills.
• Excellent understanding of finance, HR, and administrative processes.
• Proficiency in payroll systems and related tasks.
• Effective communication and interpersonal skills.

How to Apply: If you meet the above qualifications and are excited about contributing to the success of my clients Construction Firm, please submit your resume