Office Manager / Document Controller

Office Manager / Document Controller Responsibilities:

• Meeting and greeting of visitors including liaising with management, managing visitor passes and parking requirements

• Support with incoming and outgoing office goods

• Management of office equipment and leases i.e. Coffee machines, water coolers, dishwashers, printers etc.

• Partnering with facilities and HSE to ensure the office environment supports 'clean office' approach and follows relevant policies

• Supporting and helping to maintain/implement applicable company administrative processes, databases, and filing systems

• Management of administration inbox by proactively filtering and distributing to the applicable team members

• Preparing, operating and updating document control procedures

• Ensuring all documentation meets format requirements and client/company standards

• Producing document progress reports for Project Managers as required

• Collecting and storing files from various company departments

• Using computer software to facilitate the organisation and distribution of documents within a company

• Helping to ensure documents are requested and delivered at the appropriate times to help contribute towards timely project completion

• Controlling both company and project documentation

Skills and Experience for the Office Manager / Document Controller Role:

Knowledge within the construction industry

Experience in Administration and Document Control systems

Good interpersonal skills whilst being honest and reliable

Excellent IT Skills

Good attention to detail and the ability to be flexible and proactive

Great organisation skills and document management