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Form of work
SalaryOffice Manager/Administrative Asssitant
A well-established organisation based in Belfast, are currently seeking an Office Manager to join their team.
This is a Full-time, permanent position.
Working hours: Monday – Friday 9am-5.30pm (additional hours may be required dependent on business need)
Salary: £23,000 - £26,000 (dependant on experience)
Job Purpose:
We are looking for an experienced and efficient Office Manager to oversee the daily operations of our office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Essential Criteria:
- Proven experience as an office manager or administrative assistant
- Knowledge of office administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
Main Duties and Responsibilities:
- Organize and schedule events within the company diary system
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system (online and hard copies)
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide administrative assistance for events (varying according to client requirements)
- Attendance at events in a administrative support role (distribute name badges and packs)
