Onboarding Administrator

Location: London (On-site)
Department: Human Resources
Reports To: HR Manager

About the Role:

In this key role, you'll play a vital part in welcoming new hires to our company. You'll be responsible for providing efficient and professional onboarding services, ensuring a positive experience for both the candidate and the business.

Your day-to-day tasks will include:

• Supporting the recruitment team with pre-employment checks, including scheduling meetings, verifying references, and collecting right-to-work documents.
• Preparing and tracking employment contracts, ensuring all necessary onboarding paperwork is signed and returned.
• Keeping candidates informed throughout the process with accurate updates on screening and start dates.
• Proactively communicating with line managers on any onboarding delays.
• Ensuring compliance with onboarding timeframes and processes to meet payroll deadlines.
• Maintaining the HRIS system by adding new starter details and completing onboarding documents.
• Supporting managers with the administrative aspects of onboarding.
• Managing the onboarding shared mailbox, responding to queries from candidates and managers.
• Working within Blue Octopus and eArcu to process onboarding tasks efficiently.
• Creating regular reports for monitoring and management purposes.
• Distributing ID cards to new employees.
• Assisting the HR Manager with ad-hoc projects like direct sourcing and working collaboratively with the wider HR team.

Who You Are:

• You have experience in recruitment, ideally within the professional services sector.
• You excel at building and maintaining strong relationships with various stakeholders.
• You possess excellent written and spoken communication skills.
• You're a tech whiz with a strong understanding of MS Excel, Word, and ideally experience with ATS and HRIS systems.
• You have a knack for handling queries and administrative tasks with efficiency.
• You thrive in a fast-paced environment and can manage a high workload.
• You're a flexible and proactive team player, with a strong attention to detail.

Why Choose Us?

We are a reputable recruitment firm with a strong track record of placing talented individuals in rewarding HR roles. We offer a supportive environment and a chance to work with a range of clients.

To Apply:

Please submit your CV or contact -
Oliver Jefferson on or call

We are committed to safeguarding and promoting the welfare of adults, children, and young people. All successful candidates will be required to undertake DBS checks.