Operations Co-ordinator

About the Company

We are supporting a client who work within the Argicultural sector with a great role based at their premises in Roslin, Scotland. 

Job Purpose

This is a great opportunity to join our Operations team, working with the Head of Operations you will provide administrative support in relation to facilities, H&S and IT. This role will involve liaising with external suppliers to ensure the building is maintained, co-ordinating H&S requirements, liaising with IT suppliers, managing our SharePoint site, and associated administration.

Key Accountabilities

The ideal candidate will have previous administrative experience, excellent communication skills and the ability to effectively manage a varied workload. You will require a good knowledge of office 365 and preferably a knowledge of SharePoint. A knowledge of facilities/building management and Quality, Health, Safety and Environment issues is desirable.

• Liaising with external suppliers and facility management companies to ensure the building is maintained and secure including the relationship with University of Edinburgh
• Coordinate Health, Safety & Security requirements within the office, PAT testing and fire risk assessments are in place, and training of internal First Aiders & Fire Wardens is kept up to date
• Support Head of Operations on QHSE matters as required. This includes managing risk assessments and PPE
• IT coordination - including liaison with our external IT providers to ensure IT security, equipment and systems are maintained
• Manage and update, the Operations SharePoint site and assist other departments as necessary
• Work to ensure all necessary operations databases and records are kept up to date including, asset register compliance records etc.
• Liaise with finance to ensure all billing, for operational matters, is invoiced in a timely manner

Additional Information

• As well as working with some amazing colleagues across our various site locations we offer a range of other benefits to ensure our staff feel as valued 

You will have 35 days' holiday a year, which includes bank holidays, but it is your choice when to use them

Access to the Health Assured Employee Assistance Programme 

We operate a flexible working policy allowing a range of options, including flexitime and compressed hours. Working from home is also possible if attendance at the hubs is not required the complete the current tasks

We will automatically enrol you into our pension scheme (we offer a 10% employer contribution)

In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included