Personal Assistant/ Office Coordinator - AylesburyPertemps Aylesbury is currently recruiting for a Personal Assistant/ Office Coordinator for manufacturing client based in Aylesbury.
Salary: £25,000 - £32,000 (DOE)Hours: 8:30am-5:30pmWorking within the clients team your main objectives are:
Administrative Support:- Assist in daily administrative tasks, including managing emails, handling phone calls, scheduling appointments, and organizing meetings.
- Handling travel arrangements, accommodation bookings, and itinerary planning.
- Welcome visitors and direct them to the relevant office or personnel
- Maintaining an organized filing system for documents and correspondence.
- Handling confidential information with discretion.
- Supporting in project management tasks as required by the executive
Order Processing:
- Managing and processing orders for office supplies and equipment.
- Liaising with suppliers to ensure timely delivery and maintain adequate stock levels.
Communication:- Acting as a liaison between the executive and internal/external stakeholders.
- Preparing and editing documents, reports, and presentations.
Time Management:- Managing the executive's calendar efficiently, ensuring prompt attendance to appointments and deadlines.
- Prioritising and coordinating multiple tasks to meet deadlines.
Finance Assistance:- Ensuring timely processing of sales and supplier invoices.
- Accurately administration of receipts and payments.
- Timely payments of supplier invoices as per creditor terms.
- Ensuring prompt payment from debtors as per client terms.
Requirements:- Previous PA experience
- Excellent communication and interpersonal skills.
- Proficient in MS Office and other relevant software.
- Strong organizational and multitasking abilities
Company Benefits:- 25 days holiday per year
- Boosted pension contribution
- Discretionary company bonus
If you would be interested, please apply, or call Corinne at Pertemps.
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