Address
Form of work
Salary JOB PURPOSE/SUMMARY The post holder will be accountable for the provision of a comprehensive business administration and personal assistant service to the relevant Executive Director (CEO for this post). This will include secretarial activities for example word processing, filing, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Assistant Director to the Chief Executive. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes, organising follow up action and ensuring an effective bring forward/briefing system in respect of key documentation required. The post holder will be co-located with the other PAs to the remainder of the Executive Team.
The post-holders are collectively responsible for maintaining high standards of organisation across the Executive Team. Collectively cross cover will be provided to all Executive Directors. A significant proportion of the post holders work is unsupervised and non-routine, requiring judgement and initiative with minimal guidance amid often changing and competing priorities. The post holder is responsible for: Personal assistance diary management, personal correspondence and advanced administrative skills Business management - composing reports, compiling information and providing a high quality management function for meetings Improvement - maintaining and improving high standards for procedures and processes within the Executive Directors portfolio and the Executive management team
