PA - Secretary to the Home Bursar

My client based in Oxford who provide Education to students are seeking an experienced PA / Secretary to provide comprehensive and efficient administrative and

operational support to the Home Bursar.

The main duties and responsibilities of this role include:

• Maintaining and operating effective and efficient administrative systems, databases and records to support all aspects of the Home Bursar's remit and identifying any ways of improving and streamlining current processes.
• Maintaining an effective filing, calendar, keys and asset management systems and
• leading on improving efficiency in consultation with the Home Bursar.
• Managing all aspects of the Home Bursary's financial systems and records, including procurement and purchase, stock management, preferred suppliers list, budget control, Battels, cost statements etc.
• Effectively liaising with other departments to ensure smooth delivery of
• bursarial services, revenue generation and task management.
• Dealing with incoming emails, post and telephone calls to the Home Bursary,
• prioritising and either responding or forwarding to relevant colleagues, consulting
• with the Home Bursar or others as necessary.
• Drafting responses, documents and reports for and on behalf of the Home Bursar.
• Coordinating tours and visits, including by effectively liaising with third party organisers.
• Providing a warm welcome and hospitality to guests and visitors and
• conducting guided tours as required.
• Setting up and clearing up meeting, teaching, seminar and common rooms,
• providing refreshments, facilities and presentation equipment.
• Providing support for residential and non-residential events and conferences,
• including by designing and laying out adequate signage, preparing menus and table plans, operating the cloakroom etc.

Person Specification

• Excellent attention to detail and high levels of accuracy and organisational skills.
• The ability to prioritise workload and manage competing deadlines.
• A high level of discretion and sensitivity to ensure confidentiality in all matters.
• The ability to interpret information and present findings clearly.
• A willingness to take ownership of the duties of the post, including an ability to
• recognise problems and identify appropriate solutions.
• Advanced IT skills including substantial experience of and confidence with using Microsoft Office packages and databases, excellent word processing skills and the capacity to learn new applications quickly.
• An understanding of the Equality Act 2010, GDPR and Freedom of Information
• Legislation

The hours are 37.5 - 8.30am - 5.00pm Monday to Friday, salary of £29 - £34k,

27 days holidays + 8 bank holidays, contributory pension scheme, parking and a free

Lunch in term time.