Our client is a small, professional services business based in Banbury. They are looking to recruit an experienced PA, to support one of the Directors with their general administration and project work. This role would suit an organised individual, who has a broad mix of secretarial and administrative skills, as well as the ability to support with projects. In return for your hard work, you will receive a very competitive salary with extended holiday entitlement (up to 30.5 days per annum), and join a supportive and collaborative team.
Key Duties & Responsibilities:- Typing documents, reports, and emails from handwritten manuscripts
- Full diary management.
- Mailbox management of Planning Director(s) mailboxes, as well as your own.
- Ensuring prompt actions and responses to all mail.
- Maintaining a real-time project list and prompting the Directors, and staff accordingly to ensure the timely progression, and prioritisation of planning projects being progressed by the Directors.
- Assembling soft and hard copies of complex files. Preparing files in advance of meetings.
- Managing incoming calls and messages.
- Formatting and proof-reading documents.
- Planning for, and providing holiday cover within the wider administrative team.
- Assist with project administration.
- Building client relationships and providing regular client updates on projects as they are progressed.
- Setting up and maintaining hard copy and electronic files, saving project documents accordingly in a timely manner.
- Liaison with 3rd parties, obtaining quotations, chasing meetings, and monitoring lead-times etc.
Skills & Experience Required:- Previous experience in a Senior PA role.
- Strong organisational skills.
- Team player ability, with the competency to work on own initiative.
- A professional, positive, can-do attitude.
- The ability to manage conflicting demands, prioritising workload
- Excellent keyboard skills and strong IT skills - Word, Excel, Outlook as a minimum.
- Experience in diary management, a busy diary.
- Experience on One Drive desirable, (training can be provided).
- Secretarial skills - a minimum typing speed to 60 wpm ideally.
- Experience in copy typing & dictation.
- Excellent presentation skills and an eye for detail.
- Excellent oral and written communication skills.
- Tact, discretion, and respect for confidentiality.
- A pleasant, confident telephone manner.
If you feel that you have the skills and experience that our client is looking for, please apply today for a fast response. If you would like to know more about this opportunity, please contact Stuart Moore in the first instance.
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