AddressAre you an experienced personal assistant looking for a role in the academic sector? Do you excel at managing complex schedules and providing high-level administrative support? Signature Recruitment is thrilled to partner with a distinguished London university to recruit a Personal Assistant for the HOD. This temporary, full-time position has an immediate start and will run for 3 months. It offers a hybrid working model, with three days a week on campus, and remote work on Mondays.
This role as Personal Assistant is to directly support the dynamic Head of Department, ensuring the efficient management of their complex requirements. With a busy schedule that includes frequent travel, you will organise travel arrangements, manage academic commitments, and provide comprehensive secretarial support. Your contribution will ensure the Head of Department can focus on leading advancements research and education.
Personal Assistant Key Responsibilities:
- Serve as the primary liaison for the HOD, expertly managing diary entries and correspondence.
- Organise comprehensive travel plans and accommodations, ensuring seamless arrangements for both the Head of Department and their guests.
- Undertake financial administrative tasks, including but not limited to raising purchase orders and processing expense claims.
- Prepare the Head of Department for all engagements by collating briefing documents and necessary materials.
- Manage and coordinate departmental meetings, ensuring all logistical aspects are flawlessly executed.
- Maintain the professional online presence of the Head of Department and keep their academic portfolio current.
- Provide secretarial support to maintain the smooth operation of the Head of Department’s office, including document proofreading, slide show preparation, and filing system management.
Personal Assistant Key Skills:
- Demonstrated experience as a Personal Assistant, ideally within the education sector.
- Exceptional organisational skills, capable of managing multiple tasks and deadlines.
- Excellent communication skills, with a personable nature that allows for effective interaction across various levels of the university.
- Competence in Microsoft Office and familiarity with financial administration processes.
This role is an excellent opportunity for a Personal Assistant who is looking to contribute to the success of a vital department within a leading university. Whether you have direct experience in higher education or a strong background in PA roles, your skills will be highly valued in this key position. Apply today!
While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion, but we will keep your details for potential future opportunities.
Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.T9571
Required skills
A confident and personable communicator
An experienced multi tasker who works well to deadlines
Excellent organisational and planning skills
