PA to Principal and Dean & Director of Jewish Studies

Responsible to: Chief Operating Officer Liaises with: Staff, faculty and students Hours: 3 - 4 days (21 - 28 hours) per week About Leo Baeck College Leo Baeck College is a preeminent institution of Jewish scholarship and learning, combining inspirational, high calibre teaching with a commitment to developing rabbis, other professionals, and lay leaders who will build sustainable, accessible, and thriving Progressive Jewish communities. The College campus is situated on a seven-acre site in the heart of North London with good transport links to central London. On site, LBC occupies a Grade II* listed building where classrooms, seminar rooms, student study rooms and offices are located, along with a cafe. Role Job Purpose: To provide PA support to the Principal and the Dean & Director of Jewish Studies of the College and to manage the work of both their offices and to manage specific projects as required.  The role will be the primary point of contact between the Principal and Dean & Directorof Jewish Studies, the College community and the outside world.  Duties To control incoming and outgoing communication to the Principal’s and Dean’s office and manage the diaries for both the Principal and Dean & Directorof Jewish Studies Coordinate meeting arrangements. To undertake the administration and organisation of meetings and events e.g. ordination, graduation, seminars and lectures. - Ordination planning: This major project starts in January taking increasing time up to the month before the ordination in July,- Kol-Bo seminar: to assist in arrangements for this student study seminar which takes place over two weeks in June each year.- Other seminars, lectures, etc. as necessary To make travel arrangements for the Principal and for the Dean & Director of Jewish Studies To update the LBC website and upload information as necessary including ensuring that the Principal’s and the Dean & Director of Jewish Studies teaching materials are available on the College’s internal IT systems To work as part of the LBC Support team, including but not limited to - Answering queries from people visiting the main office including students and staff- Answering and responding to telephone calls- Assisting faculty members when required with IT requests such as scanning/emailing documents- Helping in setting up and clearing away laptop equipment for use in Adobe Connect classes for students working away from the college- Providing wi-fi passwords for guest visitors- Liaising with caretakers- Assisting on staff IT enquiries in the office- Keeping track of bookings for the loan of Torah scrolls, checking them out and back into the ark.- General office duties - management of printers, phone calls, recycling, stationery orders, etc… Person Specification Essential Strong Understanding of Progressive Judaism Experience working as a PA Excellent office and administrative skills IT proficiency including Outlook, Word and Excel Experience using databases Initiative and ability to be proactive Good time management skills Excellent communication skills Outstanding inter-personal skills, including a positive ‘can-do’ attitude, warm telephone manner, and a patient and calm approach Ability to work under pressure; a competent multi-tasker with acute attention to detail Prepared to undertake a wide range of tasks, a willingness to be flexible in approach to work, and an ability to work as an integral part of the team  Desirable Previous experience working in higher education administration  Applications to be submitted by full CV and cover letter to Bill Varon via the 'Apply' button above by 10 April 2024.