Pa/Team Administrator

Role Overview :

An exciting opportunity has arisen in the Savills office in the centre of Truro for an experienced, motivated and reliable individual to join the team as a PA/Team Administrator This is a varied but rewarding role; ideal for someone who enjoys, and is comfortable, working with numbers and delivering first class client service.

Key Responsibilities :

• To provide support to the Head of Office and assist the Estate Management team.
• Set up and manage the department meetings, including taking Minutes and general diary management.
• Manage and book travel arrangements where required
• Typing and proof reading of documents, especially Trustees' reports
• Raising Purchase Orders, processing invoices and expense claim
• Invoicing including job time and expenses recovery and regular reconciliations of client's fees based on database reports.
• Being proactive with reviewing debtors, aged time and disbursements
• Liaising with clients, tenants and contractors
• Dealing with contractors in an emergency and creating works orders as appropriate.
• Maintaining client and tenant databases
• Proactive use of social media for the Rural department
• Answering the telephone and assisting with queries where possible, and/or taking accurate messages.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.

Key Skills :

• Previous administration experience is essential
• Experience working with numbers is required and specific training will be provided
• Strong communication skills (both verbal and written)
• Highly organised, flexible and able to clearly prioritise duties and meet deadlines
• Ability to work under pressure
• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly.
• A frequent and agile user of social media, with a good understanding of its increasing effectiveness in business.
• Strong typing skills

Team Overview : The successful candidate will be joining the Truro Rural team that has 12 staff members across various disciplines which include Estate Management, Rural Professional and Architecture & Building Surveying. In addition, the office has a Residential Agency team dealing with properties across Cornwall.Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.