Payroll & Benefits Coordinator

Our Client ( Global Home Appliance Manufacturer) based in Weybridge looking for a Payroll & Benefits Coordinator will work within HR team and your main responsibility will be to administe the monthly processing of the payrolls for UK and Ireland. You will be responsible for managing the payroll schedule from data collection at the start of the cycle through to completion of post-commit reporting and responsibilities. You will work closely with finance teams at month end and during audits. Driving the annual cycles of pay review and management of bonus and commission schemes. Your responsibilities will include the management of employee benefits including pension and health insurance schemes, liaising with third parties and employees. Working within the team you will support with some of the administration functions to ensure that data maintained is accurate across systems and that regular audits of data are undertaken.

Key Responsibilities :

1. Payroll & Benefits Administration:

• Accurate and timely maintenance of the payroll database including starters, leavers and amendments ensuring each payroll runs accurately and in line with the timetable identify and correct errors ensuring payslips are checked against submissions
• Ensure that all paperwork and the monthly payroll spreadsheet is completed by the cut-off date each month and changes are processed within the payroll portal verify all changes are appropriately approved
• Manage overtime, holiday and sickness records for payroll processing
• Ensure all court orders, statutory payments and benefit deductions are accurate o Ensure all eligible employees are enrolled onto the company pension scheme and manage scheme payments
• Close liaison with the outsourced Payroll & Benefits providers (UK & Ireland) ensuring all regulatory submissions are produced to deadlines
• Provide support and solve staff payroll queries
• Liaison with Finance department and auditors with payroll related issues o Assist with preparation of annual P11D reporting
• Support with bonus and commission calculation and preparation
• Manage monthly accrual process for bonus and commission budgets
• Monitor & maintain employee benefits services i.e. healthcare, pension, childcare vouchers etc.

2. HR Records & Systems Operations

• Proactive management of HR data and systems, including accurate and timely updates - org changes, title changes, any other personal data
• Support starter/leaver process o General HR Queries, Holiday information for employees
• Absence management - monitoring any periods absences including sickness, and liaising with line managers for confirmation of any absences that take place on a regular basis
• Support finance planning teams with reporting relating to headcount and other employee metrics
• Upload monthly pension payments to provider
• Address general HR queries / administration / filing
• Any ad-hoc requests from HR members & Managers and Answer all telephone calls from external agencies and other queries

Skills, Education & Experience :

• Proven experience in payroll and benefits including end to end payroll and pension processing is essential.
• Experience working in a similar role in HR or finance is also an advantage
• Experience of administering salary sacrifice schemes
• Highly proficient in MS Office especially Excel
• High sensitivity to confidential employee information
• Ability to manage workload in a fast-changing environment
• Numerate with strong attention to detail
• Excellent interpersonal and communication skills. Pro-active and confident liaising with both colleagues internally and externally
• Experience of working within a performance management environment KPIs and Service Level Agreements

Benefits :

9% Employer Contribution into your Pension

Life Assurance

Private Healthcare (including optical & dental) for you and your family

25 Days Annual Leave (+ Public Holidays)

Staff Discount

Subsidised Cafeteria