Payroll Clerk

Salary: £23,700 with progression to £25,138 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 04 July 2024

The Role

Are you an experienced, motivated and proactive payroll expert?

The payroll team plays a vital function within Newcastle University and we are on the lookout for new talent to bring into the team. 

You will be joining an established and busy team that run the University’s monthly payroll, ensuring it is processed in an accurate and timely manner. You will be responsible in supporting the efficient operations of the payroll team.

The position is an open-ended contract which offers an exciting opportunity to gain an insight to the operations of the finance hub.   

We are committed to building and maintaining a fair and inclusive environment and would therefore welcome requests for flexible working and depending on the needs of the role, blended working opportunities to work remotely as well as on campus. The hiring manager will discuss the requirements of the role, should you be invited to interview.

For any informal enquiries about this role, please contact Jackie Duffis, Payroll Manager at Jackie.duffus@ncl.ac.uk

Please provide evidence of how you meet the essential criteria required for the role outlined in ‘The Person’ by uploading a letter of application along with your CV.

The advert closes on 4th July 2024 and we plan to hold interviews in the week commencing 8th July.

Key Accountabilities  
•    Process new starters and leavers on the payroll system, including issuing of P45’s
•    Update personal details, including changes in tax codes, union deductions, home address etc
•    Validate overtime claim forms and process payments at the appropriate premium rates
•    Check expenses claim forms are completed in accordance with the University travel and expenses policy
•    Input expenses, fees, monthly hours payments, overtime, and other payment/deductions in line with payroll deadlines
•    Input sickness and other absences, and complete statutory sick pay forms
•    Assist with the reconciliation of gross payments in the monthly payroll
•    Respond to payroll related enquiries from colleagues, government departments and People Services colleagues

The Person   
Knowledge, Skills and Experience   
•    An up to date and comprehensive knowledge of statutory regulations regarding PAYE and Statutory payments, including a good understanding of legislation regarding Pensions Auto-enrolment and requirements for RTI reporting
•    A good understanding of computerised payroll systems
•    Good interpersonal and organisational skills in order to advise non-finance staff of the possible implications of non-compliance with University regulations and procedures
•    Strong oral and written communication skills in order to effectively communicate both financial and non financial information to a wide variety of individuals 
•    Ability to interpret rules and regulations in order to gain a comprehensive understanding of the various University conditions of service and regulations as required to ensure accurate processing of payrolls
•    Ability to work quickly and accurately to strict deadlines
•    Excellent IT skills, including working knowledge of Microsoft Office, specifically Microsoft Excel
•    Demonstrate discretion when dealing with confidential information  
•    Exceptional attention to detail and accuracy 
 
Attributes and Behaviour  
•    Encourages and supports a free flow of communication and information across own area and the wider University, where appropriate
•    Can put forward their own view, whilst listening and respecting the views and opinions of others
•    Chooses communication tools appropriately e.g., selective use of emails and other channels of communication
•    Works well in a team, can work flexibly and support others in the team
•    Ensures that activities are completed on time to meet deadlines
•    Maintains flexibility in work plans to allow for changing circumstances
•    Demonstrates commitment to the delivery of excellent service
•    Understands the customer / stakeholder requirements and seeks to deliver them
  
Qualifications  
•    Educated to a minimum of 5 GCSE grade 9-4 (A-C) including Mathematics and English, or equivalent standard by experience

Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 27158