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Form of workOur client a leading Insurance firm are looking to hire a Personal Assistant to CEO to join their team on a hybrid working basis. The role will be based in the City of London but for 2-3 months will require travel to their Kent office.
As PA you will be responsible for:
- Providing dedicated assistance to the CEO and Exec Directors.
- Co-ordinating and preparing board packs for Board meetings.
- Providing secretarial/administrative support to the Exec team including collating documents, presentations, preparing correspondence, arranging meetings, agendas and preparation of tenders.
- Organisation of Outlook diary for CEO and other Exec Directors (as required) ensuring effective use of time and preparation of papers and information in advance.
- Minute taking for meetings, reporting action points clearly and following up with those responsible to ensure deadlines are met.
- Deal effectively with telephone queries from clients.
- Managing monthly business and personal expenditure arising from travel, client and staff entertainment, keeping up-to-date records on file and with finance and accounts.
- Collating and preparing the monthly administrative reports, financial reports and group exception reports. Ensuring the timely collation of all data from the various departments and prepare the report for circulation.
- Undertaking general secretarial duties.
- Managing the administration of travel and accommodation arrangements ensuring that such arrangements are in line with company policies and procedures.
- Event organisation for CEO and Exec Directors to include attendance at events as and when necessary.
- Manage the holiday/attendance records for the CEO’s direct reports.
- Assist with any ad-hoc work or projects as requested.
Our Client is looking for:
- A polished, confident PA professional
- Financial Services experience/ experience in a regulated industry would be preferred
- 5 years PA experience
- Experience in diary management, expenses management, preparing presentations and arranaging meetings and travel.
Our Client Offers:
- Up to 48k base salary
- Hybrid working
- Annual bonus
- 5% Employer Pension
- Private Healthcare and Employee Assistance
- Group Life Assurance
- Online Discount Portal
- Season Ticket Loan
