Personal Assistant

About us

We are professional, agile and supportive.

Our work environment includes:

• Modern office setting
• Casual work attire
• Flexible working hours

We are expanding and require an experienced Personal Assistant to support our growth. We are a small team of 6 and are looking for a person who is hands-on and thrives in a positive dynamic environment.

Our studio is based in a creative industrial estate in Leyton, with inspiring neighbours and good transport links. You will be joining a supportive, fun and hardworking team.

This is a key role within the business, and you will be expected to show initiative and deliver tasks efficiently with attention to detail. A can-do attitude is essential along with strong organisational skills and the ability to multi-task.

Responsibilities include but are not limited to:

· Data entry, tracking and processing of receipts and other basic bookkeeping tasks

· Chasing outstanding payments

· Maintain a pristine, safe and organised studio

· Coordination of teams’ attendance and holiday schedule

· Ordering office and studio supplies and research new deals and negotiating with suppliers

· Managing utilities and suppliers

· Placing purchase orders

· Booking travel arrangements

· Submit and reconcile expense reports

· Managing courier shipments

· Filing and organisation of paperwork

· Update and maintain office policies and procedures

· Ensure the studio runs effectively

Requirements and skills:

· Excellent knowledge in Microsoft Office (Microsoft Excel, Word and Outlook, Adobe Acrobat)

· Excellent command of English Language (verbal and written)

· Proficiency in both Mac and PC operating systems

· Working knowledge of office equipment i.e. printers

· Knowledge of office management systems and procedures

· Attention to detail and problem-solving skills

· Familiarity with Xero is a plus

Education and Experience:

· High school diploma or equivalent education required

· 3 years of administrative assistance experience

· Experience in a similar role (specific experience within the field of fashion or manufacturing would be an advantage)

12 month fixed-term contract on PAYE

Immediate start

Part-time position up to 30 hours per week, across 3 to 5 days with flexible hours.

Salary guide £26,000 - £30,000 pro rata

The role requires an in-person presence at the studio playing a pivotal role in the day-to-day operations of the business. Option of working from home after probation period.

Reporting to company director

Job Type: Part-time

Salary: £26,000.00-£30,000.00 per year

Expected hours: No more than 30 per week

Benefits:

• Casual dress
• Company pension
• On-site parking
• Transport links
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London