Personal Assistant And Compliance Lead

As the Hospital Director’s right-hand person, you will provide detailed and confidential administrative and secretarial support to ensure the service continues to run smoothly and those at the service receive great healthcare. 

You’ll be joining a brand-new mental health service, Oaktree Manor, which is opening early 2024, as a Personal Assistant and Compliance Lead. This doesn’t mean you will have the workload of two people, but rather that you’ll put on different hats as you support adults with mental health conditions and the wider service.

You'll be responsible for managing the Hospital Director's dairy, organising meetings, visits, and venues, and when present promptly minute take. You will be able to utilise your skillset within a healthcare environment as you create presentations for meetings, manage on-call rotas and liaise with external parties and agencies. 

As a Compliance Lead, you will coordinate reports for submission to various external and internal bodies, this will see you have oversight on monthly Quality Account Narratives and audit timetables and leads.

Your responsibilities will include:

• Provide PA support to the Hospital Director
• Schedule, arrange and participate in a range of Hospital meetings
• Control and reconciliation of the Service’s Credit Card
• Manage the Lessons Learnt Log
• Ongoing development of CQC evidence folders
• Oversight of Action Plans, tracker and Site Improvement Plan
• Arrange housekeeping for visitors e.g. refreshments and place to work
• The go-to person for IT enquiries.
• Work collaboratively with the Regional Quality Improvement Manager on audit data
• Oversee the quality dashboards for the Service
• Provide relevant information required for Regional Governance meetings.

To be successful in this role, you will need:

• Experience in a similar role
• Word Processing skills 50 wpm
• An understanding of medical terminology
• Demonstrable experience of minute taking
• Experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint.
• Able to maintain confidentiality at all times
• Quality Audits relevant to Independent Healthcare

What you will get:

• Annual Salary of up to £35,000
• The equivalent of 33 days annual leave – plus your birthday off!
• Free meals and on-site parking
• Wellbeing support and activities
• Career development and training
• Pension contribution
• Life Assurance
• Enhanced Maternity Package

There are also a range of other benefits including retail discounts, special offers and much more.

About your next employer

You will be working for an established, stable, and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

The safety of our service users and colleagues is our priority and as such we encourage and support vaccination uptake as this remains the best line of defence against COVID-19.

Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person’s individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.