Personal / Executive Assistant

Job Title: Personal / Executive Assistant

Location: Milton Keynes

Position Type: Full-time, On-site with occasional Hybrid working.

Job Description:

We are looking for a highly organized and detail-oriented Personal / Executive Assistant to support the Managing Director and Executive team. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to prioritize tasks effectively. They will be responsible for coordinating meetings, managing calendars, preparing reports, and providing administrative support to the executive team.

Responsibilities:

- Manage executive's calendars, schedule meetings, and coordinate UK, European and USA travel arrangements

- Prepare reports, presentations, and other documents for executive team members

- Organize and maintain files and records for efficient data management

- Screen and prioritize incoming correspondence and phone calls

- Coordinate and support special projects as needed

- Assist with meeting preparation, including setting up conference calls, arranging catering, and taking meeting minutes

- Handle confidential information with discretion and professionalism

- Serve as the main point of contact for internal and external stakeholders

- Perform other administrative tasks as assigned

- Learn to Pre-empt the MD requirements.

Qualifications:

- 3+ years of experience as an Executive Assistant or similar role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Excellent organizational and time management skills

- Strong communication and interpersonal skills

- Ability to multi-task and prioritize tasks effectively

- Proactive and self-motivated with a positive attitude

- Experience working in a fast-paced environment

- Previous work with a USA firm desirable but not essential

Interview process will be in person, located in Milton Keynes.