Personnel Coordinator

Job Description

Major Recruitment are looking for an experienced P ersonnel Coordinator for our Aberdeen based client, this is a full time, permanent position.

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Duties & Responsibilities:

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• Support operations service, personnel, material logistics support to our project teams & customers in Denmark
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• Organizing orientations, training, coordination if visa applications with our Denmark partner
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• Organising/upkeep of travel rota, communicate flights with client logistics for offshore booking
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• Assist in recruitment and selection of contractors
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• Liase with staff and customers to ensure the seamless service delivery
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• To liaise with the customer base of the Company and effectively communicate with them on a regular basis, answering any queries that arise in a timeous manner
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• Build relationships with all key customers on the phone and where necessary in person
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• To actively participate in ongoing up-keep of ISO 9001 quality management system
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• To interface with outside vendors for equipment and consumables required for project delivery
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Assist project managers and engineers to:

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• Highlight risks and work as a team to provide a solution to any service delivery or QHSE issues
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• Assist with the identification of customer's requirements, new enquiries, quotes and commercial management of projects
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• Assist with the development of the maintenance procedures for the base, equipment and service lines
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• Facilitate new job creation, cost tracker, raise MR's, PO's and contracts for contractors
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• Administration as required processing timesheets and contractor liaison
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• Document control & assist with bids and quotes
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• Liaising with the Operations Manager on a day by day basis to ensure quality and service delivery is being maintained
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• Providing time estimates for work that will feed into budgets
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• Responsible for ensuring the mandatory compliance functions at base are upkept such as fire log books, any inspections, reception, maintenance, QHSE walk throughs
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• Travel to client/customer sites with potential for overnight stay
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• On call Duties
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• Set up contractors, recruit where required
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• Ensure competence profiles & job folders are up to date
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• Logistics inc interface with customer arranging UK and international travel, transport etc
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• Organising pre and post job meetings
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• Ordering and management of PPE
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• Resourcing and coordinating jobs
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• Assisting the project manager for cost tracking
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• Ensure all service-related quality control procedures and processes are followed
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Skills & Experience

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• Lead and coordinate within a hands-on approach and flexible work pattern to suit project
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• Has potential and ability to understand technical scopes and experience running shutdown and maintenance scopes for oil and gas industry is advantageous
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• Extensive background working in oil and gas energy service company
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• A higher national qualification in Administration or relevant 6+ years experience in a logistics and or operations support environment
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• Basic knowledge/experience in oil and gas field services
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• Basic knowledge or experience with coordinating oil and gas field services & campaign works is an advantage but not essential
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• Excellent knowledge in Office Suite (Word, Excel, Powerpoint)
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• Valid drivers' license
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• Valid passport to travel through EU counties
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If you have the required skills and experience, we would like to hear from you, please apply via our website or contact Tracey Longthorn -recruitment.com

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INDFS

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