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Form of work
SalaryWe are seeking an experienced and dedicated Executive Personal Assistant to provide comprehensive support to our client who is a high networth individual . As a key member of the team, the successful candidate will excel in managing diverse responsibilities, ensuring seamless day-to-day operations.
Key Responsibilities:
- Administrative Support: Handling all incoming correspondence, drafting responses, and conducting research. Liaising with Senior Management Team (SMT) for responses. Arranging internal and external meetings.
- Staff Oversight: Managing household and estate staff, including drafting offer letters and contracts, handling annual leave, conducting performance reviews, ensuring health and safety compliance, and organising staff training.
- Travel and Diary Management: Coordinating extensive and complex travel arrangements, including booking flights, accommodations, transfers, and liaising with overseas contacts. Managing calendars and appointments.
- Financial Management: Basic bookkeeping, managing household bills, and handling invoices for multiple residences, farm, and arable. Conducting account reconciliations.
- Personal Errands: Undertaking ad hoc personal errands, including shopping and pickups.
- Household Purchases: Managing household purchases and returns, reconciling credit cards, and liaising with house staff for all household-related purchases.
- Event Planning: Organising various events, dinners, family gatherings, and shoots.
- Property Management: Managing estate properties, liaising with contractors, and overseeing day-to-day property management.
- Human Resources Administration: Maintaining the COINS HR system, drafting offer letters and contracts, liaising with external HR providers, and providing advice in disciplinary meetings.
- Office Management: Handling facilities management, stationery, and office supplies. Line management for reception.
We are looking for an individual who:
- Has previous experience as a PA or Private Secretary to UHNW individuals.
- Demonstrates strong administrative and organizational skills.
- Possesses professional verbal and written communication skills.
- Follows instructions and works within set parameters.
- Is reliable, punctual, and exhibits a strong work ethic.
- Is a team player with excellent interpersonal skills.
- Presents themselves well and has a good command of the English language.
- Exhibits excellent IT skills and accurate typing ability.
- Remains calm under pressure and displays a flexible proactive approach to last-minute changes.
- Maintains confidentiality and works with utmost tact and discretion.
