Procurement and Contracts Manager

Would you like to join a small, fast growing Procurement Consultancy which is committed to delivering outstanding service and outcomes to a range of public sector partners while supporting activities to regenerate local communities? If so, Prosper could be your ideal destination.
We are looking to appoint a Procurement & Contracts Manager who will devise, create, and implement tender projects for a range of public sector Partners. After the contract has been awarded you will work with both our public sector and supply chain partner to manage the delivery of projects from commencement to completion with post project review activity undertaking to identify lessons learned and best practice opportunities. It is important our values of Personal, Smart and Positive are embedded in all aspects of our performance and the role holder will be a strong advocate to aid our corporate cultural development.
The Procurement and Contracts manager will undertake a range of activities to support and create innovative procurement solutions to define project requirements, effectively manage the delivery of projects for Prosper, it's customers and supply chain partners while having a full awareness of and supporting the achievement of the business objectives of Prosper. This role will require you to lead on defined projects working on your own initiative, be innovative, organised, focused, and determined to deliver the best solution for our partners.
MAIN RESPONSIBILITIES
- Define the requirements of Public Sector Partners to enable the design of full tender documentation packs and deliver procurement activity on behalf of Prosper partners.
- Liaise with partners and Prosper colleagues to deliver procurement activity effectively.
- Develop detailed knowledge and understanding of public sector procurement regulations to ensure all outputs are fully compliant.
- Provide procurement support on projects, strategic procurement activities (Frameworks, DPS etc.) and call-off procurement activity.
- Build long-term partnerships with supply chain partners through clear, consistent management of projects during the delivery phase.
- Provide monthly updates of project invoicing to enable Prosper to claim income and monitor ongoing financial forecasting.
- Research improved ways of working to achieve further efficiencies across the Prosper membership.
- Be able to utilise IT software packages to deliver all elements of our procurement offer, particularly use of e-procurement portals.
- Undertake market and supply chain analysis.
- Undertake commercial and qualitative evaluations of various procurement projects.
- Work effectively as a team member, actively managing all Prosper accounts and progress with team members as appropriate.
- Represent Prosper in a professional and knowledgeable manner to all stakeholders, partners and potential members displaying a full understanding of the business.
- Attend and, where appropriate, lead meetings with Prosper team members and third parties as appropriate, taking minutes when required.
- Arrange meetings/events as appropriate including organising venues, amenities, agendas, distribution of paperwork.
- Preparation of reports and papers for all procurement related activities
- Any other duties commensurate with the grade and level of responsibility of this post, for which the post-holder has the necessary experience and/or training.
ESSENTIAL EXPERIENCE
- Has detailed knowledge and experience of procurement regulation and processes and the understanding to devise and create effective procurement solutions.
- Advising partners as to the optimal design of procurement requirements.
- Preparing tender documentation and supporting the management of procurement processes.
- Working collaboratively with partners and third-party organisations.
- Knowledge of the different phases within a typical construction project.
- Undertake measurement take-offs and build detailed knowledge of house specifications to deliver investment, repair and maintenance and new build works.
- Financial management involving budgeting and cost planning.
- Pro-active intervention in situations where issues arise.
- Understands the contract management process and implements a clear strategy to build strong relationships with landlords and supply chain partners alike.
- Attend monthly project update meetings with partners assessing project performance, issue management, Health & Safety monitoring, invoicing, and forecasting.
- Manage aged debt where necessary.
- Provide invoicing and forecasting data to enable the CEO to deliver prudent financial management.
DESIRABLE
- Procurement knowledge of working within a Housing Consortium and/or Housing Sector, preparation of mini tender documentation.
- Knowledge of procurement process regulation.
- To be qualified to CIPS Level 3 and studying for Level 4 - 6.
SKILLS
- Excellent planning and organisational ability.
- Excellent computer skills particularly Microsoft Office applications: Excel, Word etc.
- Excellent communication skills both written and oral and the ability to speak articulately and confidently.
- Ability to analyse information and use data effectively to inform decision making.
- Excellent problem solving.
- Change management skills.
- Lead and attend meetings as a professional representative of Prosper, adding value to discussions with partner organisations.
ATTITUDE
- Customer orientated.
- Patience and tenacity.
- Ability to cope under pressure and with the minimum of supervision.
You must have the enthusiasm to drive the business forward and be able to embrace innovation, change, meet challenges head on and work to assist us in the journey for best practice and to improve our processes and performance to meet the needs of our partners.
Be a self-starter who takes responsibility and works effectively as part of the wider Prosper team. Ambitious and resilient, welcomes a fast paced, dynamic, and changing environment, an achiever always focused on the key deliverables with a can-do mentality.
BENEFITS
Contributory Pension Scheme, Death in Service Benefit, Critical Illness Cover and Health Care (after qualifying period) 26 days paid holiday (plus Bank Holidays) increasing by one day per full years' service to a maximum of 31 days. Potential for hybrid working - subject to probationary period. 1 day at home per week increasing to 2 days per week.
If this sounds like a role which will excite you each morning and make work a pleasure not a chore feel free to contact our CEO, Rod Brasington for an informal chat on . Or to apply, please send your CV below with a letter outlining why you are the best candidate for the role - we look forward to hearing from you.
Job Types: Full-time, Permanent
Salary: GBP35,000.00-GBP40,000.00 per year
Benefits:
Company pension Free parking On-site parking Schedule:
Monday to Friday Experience:
Public Sector Procurement: 1 year (preferred) Work Location: In person