Project Administrator

Sureserve Group, has a renowned name in providing leading compliance and energy services across the UK, takes pride in employing over 3,200 employees nationwide. Being a part of the illustrious Sureserve Group, Sureserve Fire & Electrical provides fire and electrical compliance services nationwide, ensuring safe environments for residents and workers within properties and buildings. Project Administrator - £24-27k DOE - Horsham Role Purpose of the Role/Role Overview: The successful candidate will make sure all aspects of work are confirmed and processed compliantly, through to financial completion with all required documents stored and delivered to the client. General Duties/Key Responsibilities: Carry out your daily role with a helpful, professional approach, prioritising customer service Facilitate and answer queries by clients as required Recognise opportunities and prioritise client relationship and tasks Assisting with the programming of works with contractors Assisting with obtaining Asbestos and other key safe related information Raise Orders received from clients to track and monitor works Issue purchase orders to supply chain and monitor through to delivery To liaise with clients on Projects in progress (additional point of contact in addition PM) Attend meetings as required of the work being undertaken (through teams) Liaise with approved supply chain on works co-ordination To ensure that all work's costs and materials used are posted in the system Liaising with Clients to get approval to invoice completed works Invoicing of all completed works monthly for all project departments Processing invoices on customer portals Approving supplier invoices in NAV Approving Passive sub-contract invoices in NAV Manage enquiries and quotes using CRM database Carryout works progress reviews to ensure all documentation is in place Monitor of monthly financial forecast, reporting updates to PM's weekly Monitor and process all outstanding works in the system to allow accurate system reports Specific Knowledge/Requirements Previous Administration Experience gained within a fast-paced environment Understanding of basic principles of Office Practice Excellent communication skills, written and oral, both in person and via the telephone A good understanding and proven demonstrable experience of Microsoft packages including Outlook, Word, Excel and PowerPoint, SharePoint. We are committed to developing talent at all levels, ensuring equality, diversity, and inclusion in the way we work and in the communities in which we work, and making sure that every one of our people, clients and customers has the opportunity and support to fulfil their professional and personal potential. If you have the skills and experience we're looking for, we'd love to hear from you Successful applicants will be required to provide evidence of their eligibility to work in the UK, & DBS checks will be conducted prior to employment. The information given below is intended to provide an understanding and appreciation of the workload of the job and its role within Sureserve Fire and Electrical. The job description outlines the main purposes in general terms only and is not intended to be prescriptive. You may be required to carry out other duties in order to commensurate with the post. This will not change the character or purpose of the post but will be necessary to maintain high standards of business practice. The post-holder will be expected to participate in developing Sureserve Quality Standards. This job description, through Business reasons, may be altered from time to time to meet the changing needs of the Company