Project Administrator

An exciting opportunity has arisen to work within a busy project team at BAE Systems, Frimley to work as a Project Administrator. The jobholder will report to the Executive Assistant and be responsible for a range of project and administration activities and should demonstrate a proactive approach to solving problems, ensuring updates are communicated and escalated to relevant stakeholders in a timely manner. You will be a strong and confident communicator, with the ability to build solid relationships, influence and persuade stakeholders at all levels in a highly paced programme. You will need to be bale to gain a thorough knowledge & experience of internal processes and systems.
Typical duties will include (but are not limited to):
- Pro-actively follow up on actions and report status
- Diligently identify and escalate issues and assist with solutions where appropriate
- Efficiently navigate internal processes and systems to manage the on/off-boarding for new hires/leavers and own the induction process
- Create ad-hoc comms for the Programme Director [and the team] as requested
- Actively manage queries on behalf of the Programme Director/the team where necessary
- Support the Programme Director and the Team with general admin tasks e.g. event management, room bookings, visitor registration, travel booking
- Provide general PMO tasks to support reporting, updates and tracking
- Build and leverage internal relationships and networks to drive team outcomes and support a collaborative way of working
- Extensive mail and diary management for the Programme Director [and the team as and when required]
- Active prioritisation and management of competing deadlines/requirements on behalf of the Programme Director
- Provide secretariat support for high level meetings attended by the Programme Director and ensuring notes, minutes, actions are accurately recorded and circulated in a timely manner
The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training reporting work-related hazards or incidents and using all equipment for the purpose intended. More detailed responsibilities are captured within the Company Health & Safety Policy (759/OF/016) and the Company Environmental Policy (759/OF/029).
Key skills required;
- Have strong communication skills
- Have strong interpersonal skills
- Be highly organised and diligent
- Be able to build and maintain strong relationships with stakeholders
- Be able to be proactive and work at pace
- Be process driven and understand the culture and ways of working
- Be enthusiastic and proactive about problem solving
- Have a good working knowledge of MS Office packages
This role is based in Frimley and there will be a requirement to be on-site every Tuesday, with another 1-2 days on site per week. There is also parking on site.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; project administration; project coordinator; secretary