Project / Site Administrator

Project/Site Administrator

Our client is based in Liverpool city centre and they are seeking a Project / Site Administrator who has a minimum of 2 years experience managing Projects & Site Administrative duties.

Role Overview: The role of a Project/Site Administrator is integral to construction businesses to ensure successful completion of construction project documentation. This role involves managing site administration activities, document control, project deliverables, and key information/documentation, including O&M files. The Site Administrator must implement and maintain all company policies, procedures, and management systems.

Key Responsibilities:

• Plan and set up project administration effectively.
• Manage the drawing portal system and ensure project setup.
• Create and manage the project dashboard system.
• Collate information from the site team for monthly client reports.
• Audit administration systems to ensure correct implementation.
• Monitor design team documents and drawing portal.
• Support site team and project managers with general project administration.
• Perform monthly audits of folders and documents.
• Upload weekly checks such as hoarding, plant, hoist, mast climber checks to the L drive.
• Chase sub-contractors for weekly safety information packs.
• Assist in closing out health and safety RCS inspection reports.
• Support induction and training coordination as directed by the project/site manager.
• Maintain site cabins/offices for best presentation, signage, and tidiness.
• Liaise with and assist client teams and management.
• Support training matrix management, first aid, and fire marshal coordination.
• Prepare data for site-specific monthly board reports.
• Undertake the role of Fire Safety Coordinator and First Aider.
• Coordinate information for updates and promotion purposes.
• Provide general ad-hoc administration and support to the project team.
• Arrange and coordinate external site meetings.
• Manage noticeboards ensuring data/information is accurate and up to date.
• Manage changes in staff movements for payroll and attendance management system reporting.

Experience / Qualifications:

• Previous experience as a Site Administrator in construction is essential.
• Experience in project management, document control, and information management.
• In-depth knowledge of electronic document management systems.
• Solutions-focused "Can Do" attitude.
• Strong communication skills.
• Unrivalled work ethic.
• Energetic, enthusiastic, and passionate about the role.
• Positive teamwork mentality, thriving on two-way communication and commitment.
• Preferably highly experienced in using Viewpoint.

Package:

• Benefits: 25 days holidays plus your birthday off, Bank Holidays, Pension scheme, Death in Service, Medical cash plan, EAP.
• Location: Liverpool city centre
• Job Types: Permanent, Full-time
• Pay: £25,000.00-£30,000.00 per year
• Schedule: 8-hour shift, Monday to Friday

Experience:

• Construction site administration: 2 years (required)