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Form of workPurpose of the Role: Are you ready to take your career to the next level? We are seeking a dynamic and dedicated Project Support Coordinator to join our team! You will be the cornerstone of our project teams, providing vital administrative support to ensure high-performing project delivery. This role offers a fantastic opportunity to develop your skills and grow within a thriving company.
What you will be doing:
Main Responsibilities: As a Project Support Coordinator, your responsibilities will include:
Labour Management:
- Collect data from daily labour allocation sheets for weekly payroll submission using Donseed and Microsoft Access systems.
- Submit new starter information to Human Resources, ensuring compliance with legal, health & safety requirements, and data protection regulations.
Plant Management:
- Process hires, off hires, purchases, operated hire, repairs, and exchanges to support project needs using Coins and AssetTagz software.
Material Management:
- Raise material requisitions as required by the Project Team and receipt goods delivered via Coins and AssetTagz.
- Manage weekly unmatched invoices reports and resolve delivery queries.
- Maintain stationery levels and order consumables through Buysite.
Quality Control:
- Update the Environmental Waste Management register and issue clients with necessary environmental data to comply with legislation.
Health & Safety:
- Maintain an up-to-date register of employee training competencies to meet health and safety standards.
Reporting:
- Issue timely reports to the Commercial Team, Project Team, and Project Support Lead.
General Administration:
- Handle ad-hoc administrative duties, including booking accommodations, travel, meetings, and catering for events.
Fundraising:
- Assist the Project Team with charity events and promote the Carey Foundation.
What you will bring:
Competencies:
- Collaborative Stakeholder Management: Confidently ask questions, challenge and influence thinking, and ensure stakeholder buy-in.
- Interaction: Engage actively in project meetings and team interactions to understand projects fully.
- Proactive Change Initiation: Maintain established processes while driving change and efficiencies.
- Adaptability: Flexibly work across multiple projects and in various settings, including portacabin offices.
- Time Management: Balance conflicting priorities to manage workflow and meet critical deadlines.
- IT Skills: Assist in IT set-up on site with confidence.
- Attention to Detail: Strive for accuracy in all tasks.
- Commitment and Drive: Demonstrate positive behaviours, act as a role model, and inspire others while seeking personal and team development.
- Continual Learning: Engage in career pathways and upskilling opportunities.
- Commercial Awareness: Understand the wider environment in which the organisation operates.
Desirable Skills and Experience:
- Full driving licence.
- Industry experience.
Why join us:
- Hybrid Working: Flexible working arrangements.
- Professional Growth: Support for your career development and qualifications.
- Dynamic Environment: Be part of a passionate and expert team.
- Positive Impact: Work with a company committed to social responsibility.
- 26 days holiday Plus bank holidays
- Company pension, private health care, access to Careys Perk Package (Gym, healthcare cash plan, Cycle to Work scheme etc
- Progression opportunities
- 1 day Volunteering day for a cause that's important to you
