Project Support Coordinator - Rail

Job Reference: IS/WD/29-01/1058/1

Job Title: Project Support Coordinator - Rail

Location: Bury St Edmunds

Salary: Competitive 

Hours per week: Monday to Friday - 09:00 - 17:30 - 40 hours per week 

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are seeking a highly skilled and motivated Project Coordinator to lead and oversee rail projects from inception to completion supporting the Head of Rail Projects. This role provides critical administrative support to the Rail sector, including supporting the Head of Rail Projects with the delivery and operation of the Sentinel scheme.

Key Responsibilities:

Project Planning: Develop comprehensive project plans, including scope, goals, deliverables, timelines, and budget allocation, in collaboration with stakeholders and relevant teams.

Resource Management: Coordinate and allocate resources effectively, including personnel, equipment, and materials, to ensure optimal project execution and adherence to project plans.

Stakeholder Communication: Serve as the primary point of contact for project stakeholders, providing regular updates, addressing concerns, and managing expectations throughout the project lifecycle.

Quality Assurance: Ensure project deliverables meet quality standards and regulatory requirements. Conduct thorough inspections and quality checks at various project stages.

Documentation and Reporting: Maintain accurate project documentation, including progress reports, change orders, and relevant records. Prepare and present project status reports to senior management as required.

Requirements:

• Interest in managing rail or transportation projects, demonstrating strong project management skills or willingness to grow these by working closely with our site and operations managers.
• Excellent leadership, communication, and interpersonal skills to effectively manage teams and engage stakeholders.
• Proficiency in project management tools and software such as SharePoint and Excel for data capture.
• Experience with the Sentinel scheme for suppliers to the Rail Industry (desirable)
• Strong understanding of rail industry standards, regulations, and best practices.
• Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.
• Additional Information: This role offers the opportunity to support with impactful rail projects and contribute to the enhancement of transportation infrastructure. Competitive compensation, benefits, and opportunities for professional development are provided.

About You:

• Applicants must have the right to work in the UK
• You will be customer-driven, with the ability to work well in a team.
• Strong communication skills are key in order to ensure successful service delivery
• Technology skills are beneficial as the role requires the use of mobile telephone and apps
• Ideally you will have experience of the Sentinel scheme, or other compliance-based accreditation schemes.

Benefits

• Informal hybrid/flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders