Public Affairs Site Activity Planner

Public Affairs Site Activity Planner

Initial 6-month contract

Broughton (Chester- 3 days onsite)

Your responsibilities will include:

• Work with Public Affairs Site managers to maintain a long-range visits and events activity tracker, providing regular status report for key internal stakeholders.
• Plan, coordinate and manage the logistics for each political visit involving room and catering bookings, alignment with facilities, security, transport and front of house teams.
• Formulating visit agendas & high-level standard briefings for Public Affairs managers to finesse/customise for each visit.
• Coordinate and lead planning with outer offices of political guests/stakeholders confirming logistics and joining instructions.
• Coordinate special requests such as PPE for each visit
• Ensuring that all enquiries are captured, actioned to appropriate business stakeholder and completed through a tracker.
• Attend weekly internal meetings to share the political visits calendars and identify collaborative opportunities across functions (educational liaison, communications, executive assistants).
• Align with the UK Public Affairs coordinator on the collateral needed for PO's to be raised to support sponsorships and site-specific projects/events.
• Monitors spend for Public Affairs Site hospitality and defined projects to ensure spend stays within budget.

Skills required:

• Experienced in project coordination and a desire to develop strong project management skills.
• Well organised, detail-organised, and comfortable highlighting and following up on actions
• Stakeholder management
• Strong communication skills both written and orally and an interest in Public Affairs as a corporate function
• Strong IT skills including Google Workspace tools to create and maintain high quality documents
• Attention to detail and creation of high-quality planning/agenda documents is essential.
• A proactive approach to staying up to speed with key business processes is needed to ensure that the team meets all company and statutory requirements. eg, GDPR

If you are a Public Affairs Site Activity Planner seeking a new opportunity, please apply now.

Reference: 72024

Hafsa Akram