Publications Officer

Publications Officer

My client is a well-established and leading organisation based in Belfast, who are currently seeking a Publications Officer to join their team.

This is a Full-Time, Fixed Term Contract until August 2024.

Hours of work: (37 hours per week). Monday to Thursday 09.00 to 17.30, Friday 09.00 to 14.00

Hybrid working (minimum two days in the officer)

With a salary of £27,637 - £29,804 per annum (dependent on experience)

Closing Date: Thursday 28th March at 12pm

Job Role:

You will be responsible for providing support to the Marketing Production Manager, to produce communication and marketing materials and corporate publications and to ensure that appropriate budget control procedures and administration systems are operated within Marketing Production.

Essential Criteria:

• At least 1 year experience working in Marketing Production and/(or) design studio, dealing with and briefing agencies, photographers, designers and printers OR 2 years’ experience in a similar marketing role.
• Minimum of 3 GCSEs at Grade C or above, or equivalent, in English, Maths and one other subject OR, alternatively, be able to demonstrate at least 3 years relevant experience in a similar post.
• IT proficient with the use of Microsoft Office packages including Word and Excel.
• Ability to recognise and deal effectively with internal and external customers.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to work on your own initiative as well as part of a team.
• Excellent organisation skills with the ability to prioritise a busy workload while working under pressure and adhering to strict deadlines.

Desirable Criteria:

• Experience of budget administration/ control.
• Print buying and print quality control experience.
• Proficient in the use of Microsoft Access.
• Full current driving licence or able to attain one.

Main Duties and Responsibilities:

• Production of a wide range of publications; draft and source contents, assist in the preparation, research, and briefing process.
• Liaise with suppliers - printers, PR agencies, media buyers etc - to provide or brief suitable content and assets for production/printed material which is consistent with corporate image and objectives.
• Proofread text, including occasional editing, and rewriting of copy as appropriate and providing final sign-off on copy when necessary.
• Ensure that digital and printed material are produced accurately, on time and to a high standard of quality consistent with the corporate image.
• Co-ordinate production schedules to meet deadlines where required. To liaise with external suppliers, including PR agents and printers, to ensure that production schedules and deadlines are met.
• Liaise with Marketing Production Manager to establish publication/production specifications, to brief suppliers with tender specifications, and to maintain a master file of tenders and quotes.
• Tender design and print work and to buy services ensuring best value for the company and/ or to allocate work to colleagues as appropriate.
• Provide administrative support to the Marketing Production Manager, including maintaining budget control and tender procedures.
• Co-ordinate the distribution of marketing production materials.
• Liaise with the web editor to ensure that campaigns, information and publications generated off-line are updated appropriately to the corporate website. e.g. Annual Review, Corporate Plan and service re-branding etc.