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Form of work
Salary Post holder will be responsible for delivering comprehensive, high quality administrative support to the Quality Safety & Improvement Team, as part of the Corporate Quality Safety & Improvement Remit.
The Administrative Assistant will be expected to provide a support service to manage their daily schedule, including forward planning of workload, diary management, arranging meetings, co-ordinating and collating all relevant paperwork and undertaking general administrative duties as required. To routinely arrange meetings, print reports, letters and other documents, as requested by the Corporate Quality & Safety Facilitator and management and undertake all general administrative duties as required within the team. The post holder will be expected to attend and take notes in meetings. The post holder will be expected to manage their own workload and therefore act independently.
Use their initiative and take responsibility for themselves, the quality of their work and the service they provide
Provide a comprehensive administrative and secretarial service to the department.
To type / word-process routine documentation
To support with diary management of the senior Corporate Nursing team
Undertake general office duties i.e. typing, data inputting, filing, photocopying, facsimile, as deemed appropriate, in line with Health Board Policies and Procedures
Arrange and confirm appointments and meetings as required, as well as making appropriate arrangements e.g. hospitality, booking venues, equipment, travel accommodation etc.
Provide a secretarial service to meetings including preparation and distribution of agendas and papers
Respond both face to face and on the telephone to enquiries and/or queries in a friendly and courteous manner, recording all messages efficiently and cascading to the relevant member of staff in an appropriate and timely manner
Liaise and interact with other users and colleagues as and when required
Deal with incoming and outgoing mail
Work in collaboration with colleagues as part of a team
Input data onto spreadsheets
Create and maintain accurate staff records and confidential staff files
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
