AddressReceptionist cum Admin Assistant (1-year agency contract)
Hong Kong
We invent the new to help the world move forward. Combining powerful analytics and deeper insights with bigger ideas and innovative solutions, we free up our clients’ potential, thereby fulfilling our own. Take it seriously. Make it fun. Know it matters.
DISCOVER your opportunity
What will your essential responsibilities include?
· Greet and attend to visitors by providing excellent customer service as well as maintain the visitor log at the reception counter
· Answer & re-direct incoming telephone calls, maintain and update phone list
· Responsible for distribution of incoming mails, managing outgoing mails, organizing bulk mailing and courier service
· Responsible for administrative duties including data entry, filing, record keeping, off-site archiving, photocopying, arranging cheques deposit in the bank…etc.
· Handle admin system and submit COUPA claims system in a timely manner
· Assist in meeting room booking and ensure proper arrangement including table & chairs setup, video conferencing setup and food catering when needed
· Routine inspection to upkeep the tidiness of meeting rooms and pantry areas (including all pantry facilities like coffee machine and dish washing machine)
· Ensure and order sufficient supplies of pantry items and office stationery as required
· Assist in office, social and marketing events such as broker events, Townhalls and Christmas party
· Assist in packing marketing materials, logistics for events, manage corporate gifts and printing of business name cards
· Support other ad-hoc duties assigned by the Manager
You will report to the Operations Manager.
SHARE your talent
We’re looking for someone who has these abilities and skills:
· Tertiary education with 5 years’ receptionist experience in international firms
· Excellent customer service to internal & external stakeholders and visiting guests
· Good communication skills and work well with all level of staff in the HK office
· Good language skills in both spoken and written English and Cantonese
· Good organization and prioritization skills with a can-do attitude
· Good PC skills including MS Outlook, Office, Excel and PowerPoint
FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
Inclusion & Diversity
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see axaxl.com/sustainability
