Address
Form of work
SalaryScope of Work:
Kent is looking for a receptionist to be based in the Woking office 5 days a week on initial 6 month contract duration with possible extension or conversion to staff.
Key Deliverables:
Reception Duties
- Greet clients and guests, including organising visitor parking as required
- Answer, screen, and forward incoming phone calls
- Provide basic and accurate information in-person and via phone/email
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)
- Ensure reception area is tidy and presentable, with all necessary stationery and material ( pens, forms and brochures)
- Look after meeting room suite, including ensure all rooms are set up ready for meetings
- Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches
- Receive, sort, and distribute daily mail/deliveries
- Arrange courier collections as required
- Order taxis and keep log of bookings
- Order stationery and issue stationary to staff
- Order PPE and control PPE stock
- Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc
- Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
- Deal with new supplier requests
- Organise staff collections /cards
- Ordering, arranging lunches and drinks to meetings as needed
- Arrange travel and accommodation via the corporate travel company
- Update CVs to company format
- Assist with new start inductions
- Support with the clearing out and archiving of old paperwork to help office maintain agile
