Records Management Advisor

Job Introduction

An opportunity has arisen to join Staffordshire County Council in a new, permanent role as part of a forward thinking and innovative team at an exciting time of information and Records Management development.

The Records Management Advisor role is integral to the implementation of the Information Management Strategy and ongoing management of compliance of applicable information and Records Management legislation and best practice across Staffordshire County Council.

We understand the importance of a work-life balance and currently offer flexible and hybrid working with attendance at our modern Stafford based office at least once a week or in accordance with business need.

Main Responsibilities

You will be working within the Electronic Document Records Management System (EDRMS) delivery team whose remit is to implement a new Records Management system, taking the organisation through a period of transformational change and embedding a culture of excellent information management practices.

Understanding the importance and methods of managing records through the whole lifecycle whilst maintaining quality and integrity is vital to the role.

Some of your main responsibilities will include:

• supporting and providing specialist advice to service areas through the information management programme of work, including developing training, guidance and procedural documentation
• advising on and developing retention schedules, access controls and functional file plans

The Ideal Candidate

We want you to bring your knowledge and passion for information and Records Management and we'd like you to:

• hold or be working towards a record management qualification or have relevant experience in Records Management and information management implementation at a professional level
• have a demonstrable understanding or have been involved with Electronic Document Records Management System (EDRMS) implementation and management. We would need you to have a clear in-depth grasp of the principles of a EDRMS and be able to communicate as such.
• have analytical, inquisitive and a problem-solving mind with excellent attention to detail
• be comfortable with communicating with stakeholders across all levels of the organisation, with strong verbal, written and digital skills
• have experience of working in a changing and challenging work environment and be able to bring strong time management skills to the team
• have an excellent knowledge and understanding on the complex regulatory and legal issues surrounding information management and compliance

Please apply as soon as you can as we may close the vacancy prior to the advertised date.

For more information about the role please contact Hedda Motherwell, Information Governance Operational Leadat Hedda.motherwell@staffordshire.gov.uk

About Staffordshire County Council

We are no ordinary county council:

Our Values:

The core of who we are as an organisation. Just like we all have personal values that shape our thoughts and behaviour, organisational values drive how we think and act collectively.

Our values were created and shaped by colleague feedback and national best practice and they sit at the heart of People Strategy:

We have a real sense of community spirit that brings our people together. This feeling of belonging means we are all connected to what we do and take pride in the difference we make every day for Staffordshire people. We are ambitious and our sights are set firmly on a better future.

We look forward and race ahead - that goes for your career too.

Our benefits:

We recognise that it is our employees that are central to everything we do. We aim to create a supportive working environment where employees can achieve their full potential and achieve a healthy work-life balance.

In addition to your salary, as a member of staff, you will have access to Our rewards and benefits - Careers at Staffordshire

Our recruitment process:

As an Authority we are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.

Staffordshire County Council is an equal opportunities organisation and Disability Confident employer. We encourage applications from all background and communities

As part of our commitment as a Disability Confident employer, a Gold Award Armed Forces employer and our commitment to supporting care leavers - we offer a guaranteed interview as long as your application meets the minimum criteria for the post.