Research Project Coordinator

Salary: £29,605 to £30,487 with progression to £32,982 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 22 January 2024

The Role

We are looking for a Research Project Coordinator to join our team based in the Design Unit. We are a specialist centre with expertise in Mechanical Power Transmission Systems based in the Advanced Engineering Research Hub, in Walker.

To find out more about what we do click here.

The scope of the role is to support a portfolio of mechanical power transmission research and commercial projects.  To do this, you will work closely with colleagues in the team and the wider School of Engineering teams.  Therefore, we are looking for someone with demonstrable stakeholder engagement skills.

Reporting to the School Operations Manager, you will lead on the coordination and completion of projects as well as managing events.  We are keen to hear from people who can shape exciting and engaging communications via our websites and social media accounts.   It is important that you bring with you experience in financial reporting and proven track record in managing administrative processes. 

If this sounds like you, please reach out to Jenny Conn at jenny.conn@newcastle.ac.uk

To apply, we are looking for your most up to date CV and a letter of application which outlines evidence of how you align with the Knowledge, Skills and Experience section below.

We have a hybrid approach to working and are happy to discuss flexible working requirements with you.

Address:
Design Unit
Advanced Engineering Research Hub Newcastle University
Unit B1 & B2
Wincomblee Road
Walker
NE6 3QS

Key Accountabilities

•    Coordinate the administrative services for the portfolio of research and commercial projects, working closely with other departments and services. Responsibilities include dealing with correspondence, visitors, organising travel, meetings, workshops and maintaining records

•    Represent the projects and be the first point of contact for Newcastle University as well as visitors and stakeholders external to the University

•    Assist with project planning. Manage and coordinate specific tasks and targets to meet project objectives and deadlines whilst working closely with the Director of the Design Unit to ensure projects remain on track and funders are kept informed of progress and changes as appropriate

•    Support the administration of Steering Groups, Advisory Boards, Stakeholder Engagement Meetings, and other formal bodies constituted to oversee project delivery

•    Collate, review, format and publish deliverables and other documents including reports required by funders and other stakeholders

•    Build and maintain relationships with project partners across multiple institutions and facilitate effective internal communications across project teams

•    Maintain financial records, progress against project deliverables and impacts and publicise project outcomes

•    Work closely with colleagues to ensure accurate record keeping and sound financial data management

•    Work with the Director of the Design Unit and Operations Manager to develop and implement a communications plan for the projects, including arranging events (workshops and scientific meetings)

•    Develop and maintain project and group websites, mailing lists and other social media channels, including Twitter and LinkedIn

•    Any other duties within the scope and general nature of the grade which may be required

The Person

Knowledge, Skills and Experience

•    Demonstrable track record in a project or senior administrative role
•    High level of organisational and time management skills, able to manage a range of tasks simultaneously
•    An excellent communicator both verbally and in writing
•    Working knowledge of financial record keeping and confidence in handling and analysing data
•    Experience of organising meetings and documenting action plans
•    Excellent IT skills with experience of Microsoft suite of programmes
•    Experience of planning projects or programmes of activities
•    Knowledge of social media and experience of organising and planning events

Attributes and Behaviour

•    Works calmly and efficiently 
•    Takes accountability and responsibility 
•    Brings drive and passion to work   
•    Uses the correct process systems   
•    Prioritises and organises effectively  
•    Involves and engages colleagues and students  
•    Adapts to change positively and is responsive to new challenges/ways of working
•    Communicates with consideration and sensitivity
•    Shares learnings & ideas with others 
•    Creates time to develop/explore  
•    Takes decisions at the right level 

Qualifications
•    Educated to A level (or equivalent) or can demonstrate work experience in a similar role
 

 Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 26549