RFQ / Bids & Tenders Manager

Hayley Group Limited has an exciting opportunity for a RFQ / Bids & Tenders Managerto join our well-established and experienced Rail team based at our Oldbury branch. You will join us on a full time, permanent basis and in return, you will receive a competitive salary.

Hayley Group is the largest independent distributor of engineering products and consumables in the UK. We are an equal opportunities employer, currently employing over 1,000 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service.

About the role:

As our RFQ / Bids & Tenders Manager, your primary responsibility will be to manage and coordinate the entire process of responding to requests for quotations (RFQs), bids, and tenders. You will play a crucial role in securing new business opportunities for the company by sourcing, preparing and presenting compelling proposals that meet the requirements of existing and new customers.

Working hours: 40 hours per week Monday to Friday.

Key responsibilities as our RFQ / Bids & Tenders Manager will include:

• RFQ/Bid/Tender Management: Oversee the end-to-end process of RFQs, bids, and tenders, ensuring adherence to deadlines, requirements, and company guidelines.
• Proposal Preparation: Collaborate with cross-functional teams, including sales, engineering, procurement, and finance, to gather necessary information and develop comprehensive and competitive proposals.
• Requirement Analysis: Evaluate RFQs, bids, and tenders to understand customer needs, technical specifications, and project scope, ensuring accurate interpretation of requirements.
• Content Development: Create persuasive and well-structured proposals, incorporating technical details, pricing, delivery schedules, and other relevant information, tailored to the specific customer and project.
• Compliance and Documentation: Ensure compliance with all legal and regulatory requirements, as well as customer-specific guidelines, while maintaining accurate and up-to-date records of all bid-related documents.
• Vendor Selection: Collaborate with procurement teams to identify and evaluate potential suppliers or subcontractors, ensuring their capabilities align with project requirements.
• Stakeholder Engagement: Coordinate with internal and external stakeholders, to gather necessary inputs, resolve queries, and ensure smooth collaboration throughout the bidding process.
• Market Research: Stay updated on industry trends, competitor activities, and market developments, identifying potential opportunities for business growth and improvement in bidding strategies.
• Performance Analysis: Conduct post-bid analysis to evaluate the success of proposals and identify areas for improvement, implementing lessons learned in future bid submissions.
• Continuous Improvement: Develop and implement standardised processes, templates, and best practices for bid management to enhance efficiency and effectiveness.

Skills & Attributes we're looking for in our RFQ / Bids & Tenders Manager:

• Proven experience in managing RFQs, bids, and tenders in the engineering or industrial sector.
• Strong understanding of MRO, Engineering Consumables and related service models.
• Excellent written and verbal communication skills, with the ability to articulate technical concepts clearly and persuasively.
• Exceptional organisational and project management abilities, with a keen eye for detail and the ability to handle multiple priorities.
• Analytical mindset and strong problem-solving skills to interpret complex requirements and develop innovative solutions.
• Proficiency in using bid management software/tools and Microsoft Office Suite.
• Familiarity with procurement processes and commercial contracts.
• Ability to work collaboratively with cross-functional teams and build relationships with internal and external stakeholders.
• Strong commercial acumen and understanding of pricing strategies.
• Knowledge of UK bidding regulations and standards.

Benefits:

• From 23 days annual leave (plus public/bank holidays), increased with length of service.
• Company pension (if eligible).
• Free Death in Service cover (x2 salary).
• Invitation to healthcare scheme.
• Wellness programmes.
• Excellent opportunities and career prospects available.