Sales Administrator

The OUP UK corporate sales team are based in Oxford and sell a range of products to commercial and academic institutions. This role provides administrative support for the team which seeks financial support for the publication of editorially approved and peer-reviewed content (such as supplements, virtual roundtables, and InSight papers) in OUPs scientific and medical journals. You will be part of a busy team which also encompasses advertising, reprints and local editions sales. You can find further information here.

About the role

Your goal will be to ensure the smooth running of sponsored peer-reviewed content projects, from the quote stage through to invoicing. You will be supporting a team of three Account Managers and working with them closely throughout the process. You also work with the Head of UK Corporate Sales on forecasting sales revenues and ensuring that invoiced revenues are correctly reported.

Responsibilities include:

• Preparing formal quotes and contracts for every project upon instruction from the Account Managers and sending them to the client for signature
• Liasing with finance and production teams to ensure that projects are correctly labelled and fully trackable
• Preparing invoices for each project using OUPs invoicing system, sending them to clients and tracking them for future reference
• Saving invoices into the correct folders for future reference and audit purposes
• Liaising with clients and credit control to ensure invoices are paid
• Liaising with the finance team to ensure accuracy of revenue reporting and ensure revenues are in the correct OUP bank accounts
• Using the SalesForce CRM database to set up records and update them once contracts are signed and projects are published
• Setting up email inboxes for each project and filing all correspondence for future reference
• Setting up purchase orders for all project costs and ensuring invoices are sent to the correct OUP team for payment
• Providing quotes for and project managing all supplements reprints
• Invoicing all supplements reprints

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office. 

About You

You will be extremely organised, computer literate and numerate. Full training will be given, but some administration experience would be helpful, particularly with invoicing and CRM systems.

To be successful in this role you will have:

• Excellent numerical skills with the ability to keep track of invoices and forecast information
• Ability to prioritise workload and manage time effectively to ensure that deadlines are met
• Excellent communication skills and the ability to engage with multiple teams within OUP

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies. 

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. 

This role comes with a discretionary annual bonus.

Please see our Rewards and Recognition page for more information.

Queries

Please contact tobi.ogunnaike@oup.com with any queries relating to this role. 

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.