Sales Administrator (Part Time)

Part Time - 30 Hours per week

Job Purpose

The role of the Volvo Sales Administrator is to:

• Be responsible for all administrative aspects of the order, supply and payment of new and used vehicles from within the business, in accordance with company and franchise processes and policies.

Policies

All Harwoods employees are expected to comply with/adhere to all Harwoods policies and procedures and any additional manufacturer requirements relevant to their role.

Key Responsibilities

• Use relevant systems/vehicle files for processing new (and used) fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting.
• Ensure all vehicles are funded appropriately and any issues in this regard notified to the Sales Manager immediately.
• Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax).
• Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS.
• Carry out HPI checks on part exchange vehicles as required and report findings
• Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times.
• Ensure all queries are handled pro-actively, promptly and accurately.

Maintain safe working practices and ensure compliance with the policies, processes and standards of the business.

Person Specification
Essential

• Proof of Right to Work in the UK.

Experience

Skills & Knowledge

Essential

• Smart appearance.
• Competency in numeracy, literacy and IT.