School Office Administrator

Our client, a lovely school in North Essex is looking for an Office administrator to join their small office team to undertake financial, personnel, pupil-related, and other administrative work to ensure an efficient and effective administrative service for the school.

The total hours are 37 hours per week (8.00 - 4.00 each day, with 30 minutes for lunch, and 8.00 - 3.30 on Fridays.) It's also term time, plus 5 non pupil days, plus one additional week per year (40 weeks in school) for absolute clarity on hours and demands.

The role would include but not be limited to :

• Finance-based tasks - invoicing, placing orders, BAC payments, reconciliation of weekly payments made to the school, dealing with SEN, FSM, and pupil premium funding
• Ensure preparation of orders, check full receipt, and ensure payment of goods and services.
• Ensure all financial administration is carried out in accordance with appropriate LA and school financial regulations and policies.

Personnel

• Maintain manual and computerised personnel records
• Be responsible for all administration associated with the appointment of new staff including pre-employment checks and producing contracts.
• To be responsible for administering the DBS procedure in school

• Ensuring all volunteers have DBS clearance.
• Assist with the allocation of tasks to the Admin Assistant.
• To assist with the training of the Admin Assistant.

Admin

• To take responsibility for dealing with complex inquiries
• To draft correspondence and other documentation to the Headteacher's specification.
• Undertake project/research work as required.
• Develop and implement appropriate administrative systems/procedures as required in liaison with the School Business Manager.
• Take minutes as required.
• To ensure an effective file management system including word processing packages on the administration computer system.

• To produce a database of standard letters, forms, etc using standardised school format.
• To undertake other administrative and word processing duties as may be required in the main office and for the Headteacher.
• To assist with the office email account. Check regularly and forward emails as appropriate to other members of staff.
• Ensure emails are dealt with and responded to promptly. Use attachments and scanned documents appropriately.

This role will also be clerk to the Governors. Please apply for a full JD and task list.

With regret, we will not be able to contact you if your application is unsuccessful.