Secretary / Administrative Assistant - Legal Firm

Job Summary:We are seeking a highly organized and efficient Secretary/Administrative Assistant to join our Legal Firm. While legal experience is desirable, it is not essential for this role. The ideal candidate will be responsible for providing administrative support to attorneys, paralegals, and other legal staff to ensure the smooth operations of the office. This position requires exceptional interpersonal skills, strong attention to detail, and the ability to handle confidential information.

Key Responsibilities:- Provide administrative support, such as managing correspondence, drafting and proofreading legal documents, and maintaining accurate files and records.- Assist in organizing and scheduling meetings, court hearings, and appointments for attorneys and clients.- Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.- Greet clients and visitors, ensuring proper hospitality and guidance as required.- Coordinate travel arrangements and handle expense reimbursements for legal professionals as needed.- Assist with client intake and maintain client databases, update contact information, and record case notes.- Conduct legal research and assist in preparing various types of legal documents (under supervision), including contracts, briefs, and legal memos.- Assist in the preparation of trial materials, exhibits, and presentations.- Manage and organize legal documents, files, and records, ensuring adherence to company filing systems and protocols.- Coordinate with external parties, such as clients, opposing counsel, court personnel, and external vendors, as required.- Support the billing process by preparing invoices, tracking expenses, and maintaining billing records.- Perform general administrative tasks, including photocopying, scanning, faxing, and mailing documents.- Uphold confidentiality rules and principles when handling sensitive and confidential information.