Senior Administration Officer

Job Details

Title: Senior Administration Officer

Reports to: HR & Operations Director

Contract type: Permanent

Hours: 37.5 hours per week Monday- Friday (Part time 4 days per week 30hrs considered)

Location: We have offices in both Manchester and Liverpool consequently you will need to be able to travel to both locations as required, occasionally meetings across the UK may also be required.

Salary: £29,965.95(5% pension, Medicash and group life assurance)

Role Summary

This role is responsible for providing smooth and efficient support to the CEO, Leadership Team and Trustees to enable their focus to remain on the growth and sustainability of Right to Succeed.
The new SAO must be organised, system-orientated, and able to react efficiently to change and multitasking. The ideal candidate will also possess outstanding communications skills necessary to liaise with a varied audience and experience of managing charity governance requirements.

Key Objectives of the Job

Working closely with the Chief Executive, Senior Executive, Leadership Team and Board of Trustees this person will:

Manage the Chief Executives diary (and other members of the Senior Executive team and Trustees as required).

Coordinate all governance related activity including, but not limited to Senior Executive, Leadership Team and Trustee Board and sub committee meetings, ensuring agenda and papers are of the highest quality and sent out in good time.

Support the Chief Executive, Senior Executive Team and Board of Trustees with all key administrative and governance tasks to ensure that the Charity is fully compliant with the Charity Commission guidelines.

Coordinate and Organise all team away days.

Minute all Senior Executive, Leadership and Trustee board and sub-committee meetings, and team away days; and actively manage follow through of actions proposed via the creation of internal dashboards to monitor progress against organisational goals.

Book travel, and accommodation for Chief Executive, Senior Executive, Leadership Team and Trustees and venues for staff partner meetings and/or team day sessions as required.

Provide administrative support to the Chief Executive and Senior Executive on all aspects of their work including preparation of quarterly deep dives for Board Meetings, Presentations, Research and ad hoc projects.

Serve as the primary point of contact for the company's governance engagement efforts, including coordinating with the board of Trustees, and stakeholders.

Manage the main Right to Succeed phone line and email account, ensuring that queries are identified and responded to in an efficient manner.

Manage the network of RTS offices, contracts, and relationships with office providers.

Be responsible for organising and maintaining key internal systems with offices, liaising with the landlords on maintenance, room bookings, catering and processing incoming and outgoing correspondence.

Provide occasional administrative, coordination support to programme teams when required for external partner or community events.

Person Specification

Experience required

• At least 5 years experience in a senior administrative role.
• Experience of taking high quality minutes in formal meetings and producing associated action registers.
• Experience of arranging meetings, managing calendars, supporting the tracking of organisational progress and arranging travel for senior staff.
• Experience of charity governance and supporting organisations compliance with the Charity Commission would be desirable.

Skills

• Proven organisational, prioritisation, and planning skills with the ability to meet deadlines.
• Ability to take high quality minutes at a variety of meetings, clearly, concisely and efficiently.
• A strong knowledge of standard software packages and the ability to learn company-specific software if required
• Excellent ICT skills, confident with using new pieces of software/online tools and the ability to develop dashboard reporting to support the Board of Trustees and Senior Leadership Team, to support internal progress tracking
• Excellent communication skills both written and verbal with the ability to build relationships with a wide variety of both internal and external stakeholders.
• Confidentiality, discretion and sensitivity whilst carrying out all aspects of the role.

Qualifications and knowledge

• Understanding and/or lived experience of the issues facing the communities affected by deprivation (desirable)
• A working knowledge of education, community-development, youth work, place-based change
• Adminstratrative/IT qualifications - experience as an Executive Assistant, Personal Assistant or similar role.

How to Apply

To apply for this position, please send a CV and a supporting statement to recruit@righttosucceed.org.uk by Midnight on Friday 12th April. Please note that we may close the application window earlier if we find sufficient suitable candidates.

Unfortunately, we can’t consider any candidates who do not submit a supporting statement. Your supporting statement must not exceed one page and should cover your motivation for applying for the role and how your skills and experience meet the criteria outlined in the Person Specification.

Timetable

1st stage Interviews are planned to be W/C Monday 15th April for a start as soon as possible.

Job Types: Full-time, Part-time, Permanent

Salary: £29,965.95 per year

Benefits:

• Additional leave
• Company pension
• Life insurance
• Sick pay
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Liverpool, L1 4DQ

Application deadline: 12/04/2024