Senior Assistant Company Secretary

Senior Assistant Company Secretary

Peterborough or Sevenoaks, Kent (Hybrid 1 day in the office a week)

Salary: Negotiable

Benefit

• Private Medical cover for employee 
• 5% Employer pension contributions when contributing 5% 
• 28 days holiday 
• Company Sick Pay 
• Life Assurance 4x annual salary 

Role Purpose:

You will assist and support the Group and Deputy Company Secretary and the Boards with the administration and record keeping of the Group Companies.

Key Responsibilities:

Meeting Operation:

The post holder will be responsible for the smooth operation of some of the Regulated Insurance Boards, Board Committees and any sub committees, duties to include:

• Extensive meeting coordination including preparing agendas, collating briefing notes and tracking actions
• Maintaining an up-to-date record of report contributors for the various boards and committees
• Liaising with report contributors in order to collate all submissions as per agreed timelines
• Building of board and committee packs using Diligent Entities and the circulation of these packs within timeframes agreed in Terms of Reference dependant on the Board or Committee
• Attending meetings, as directed, in order to take accurate minutes
• Maintaining records and logging all previous meeting materials
• Ensuring minutes and actions are circulated expeditiously
• Undertaking other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and assisting the Deputy Company Secretary as otherwise directed
• Adhering to Company processes with regard to FCA compliance and Consumer Duty

General Duties

• Company Secretarial duties including filing of documents at Companies House using paper and online filing as appropriate
• Preparing statutory minutes
• Maintaining all company registers, records and legal documents
• Checking the statutory procedures required for events arising and drafting all paperwork
• Monitoring changes in company law and the regulatory environment
• Arranging stock transfer agreements, share allotments, payment of dividends
• Assisting with corporate actions such as mergers and acquisitions of companies – including due diligence and providing buyer and seller documents
• Adhering to Company processes with regard to FCA compliance and Consumer Duty
• Undertaking other reasonable responsibilities and projects as instructed by the Company and/or Deputy Company Secretary
• Completing bank mandates for new accounts and changes
• Assisting with the update of risk registers and reports
• Assisting the Company and Deputy Company Secretary as otherwise directed

Essential Skills & Experience:

• CGI (ICSA) qualified or legal equivalent
• Experience with company administration, board/committee support (including extensive minute writing)
• Excellent attention to detail and organisational skills
• Organised and efficient
• Ability to multi-task and work to tight deadlines
• Ability to work autonomously
• Proactive and positive “can do” attitude
• Willing to learn new areas and take on new duties
• Good IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook,
• Diligent Entities (or equivalent) and Diligent Boards (or equivalent)
• Good team-working skills