Social Housing - Asset Data Compliance Officer

The Company
We're a housing association that provides more than 60,000 people in Sunderland with a place they can call home. We're a values-driven organisation, with a clear vision, a social purpose and a commitment to investing in people, place and property. We believe everyone has the right to live in a good quality home they can afford and invest millions of pounds every year in keeping our existing homes safe, secure, and compliant.
We're also playing our part in addressing the UK housing crisis locally, by building hundreds of new, modern and contemporary homes for rent in Sunderland - homes that meet the needs of local people. Not only do we provide vital housing - we support our tenants, residents and communities by investing in services that help people live their best possible life.
This includes helping people to work, victims of domestic abuse and anti-social behaviour, young people to live independently, as well as a wellbeing service that supports our elderly tenants and residents.
About the role:
Gentoo is a values-led, charitable organisation that provides more than 60,000 people in Sunderland with a place they can call home. We have a clear vision and a social purpose. We believe that everyone has the right to live in a good quality home that they can afford.
We are currently recruiting an Asset Compliance Data Officer to join the Asset Sustainability team, based at our Sunderland head office. We offer hybrid working, a blend of onsite and home working based on the requirements of the role.
The Asset Compliance Data Officer will play a key role in allowing the Group to deliver on its commitment to keep customers safe by holding robust and accurate data on all its assets. You will work as part of a team to ensure there is a single version of the truth in relation to compliance data. You will do this by acting as a gateway for all amendments to key systems and through the regular validation and triangulation of key datasets held across the Group.
The role is subject to a basic DBS paid for by Gentoo.
Key responsibilities will include the following, a full job description is available to view at www.gentoogroup.com/careers
Lead on the creation, disposal and amendment of all assets, components and associated certification with a compliance or servicing responsibility across all core databases. This will involve validating all data provided by Affordable Development, Property Maintenance and Delivery teams to ensure that relevant components are created, and certification is held to demonstrate statutory compliance.
Work in accordance with and identify breaches in the data management protocols for assets and components with a compliance or servicing responsibility. This will include liaison with Property Maintenance, Affordable Development, Delivery, Health and Safety and other stakeholders on the visibility, management, transfer and integrity of all relevant assets and components.
Assist the Asset Compliance Data Manager on the development and refreshment of the core compliance and servicing databases ensuring that the data is accurate, triangulated and validated to provide full visibility of all assets and components with a compliance responsibility across the Group.
Support the Asset Compliance Data Manager in the development of new approaches to managing compliance data including updating data management protocols when new datasets or systems are adopted by the Group.
Support assurance reviews as required to ensure Gentoo has a robust and resilient approach to the delivery of Landlord Compliance in line with its strategy and approach to risk mitigation.
What we are looking for:
You must have demonstrable knowledge of landlord compliance and servicing contracts and building safety standards.
Experience maintaining compliance databases and associated data management protocols is essential, the use of Microsoft products to complete the data management process including confidence in the use of pivot tables and advanced formulas is also essential.
You will have demonstrable experience operating in a similar role level role within a diverse organisation, with experience working with housing management systems and or products such as Salesforce.
You will also have knowledge of the following:
An understanding of the duties of a landlord associated with the big six areas of compliance (gas, electric, asbestos, lifts, water hygiene and fire safety)
An understanding of the client duties under Construction Design Management (2015) and the Building Safety Act (2023).
Some of our great benefits include:
30 days annual leave (plus bank holidays)
12.30 pm finish on a Fridays
Flexible and hybrid working.
Free Health Cash Plan, with cashback for dental, optical, physio, wellbeing therapies and more, with some free child cover.
Access to private healthcare through the Health Cash Plan.
Competitive Aviva pension scheme - Gentoo will contribute up to 10% based on your personal contribution.
Salary sacrifice electric vehicle scheme
Enhanced family-friendly leave
Car mileage allowance if you use your personal vehicle for business purposes.
Life assurance cover to the value of 3 times your annual salary.

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