Specialist Meeting Facilitator - Req24708

Job title: Specialist Meeting Facilitator
Salary: C1 £26,421 - £28,770
Hours: 37
Contract: Permanent
Location: Various locations
As a Specialist Meeting Facilitator, you’ll thrive on working in a fast-paced working environment and knowing that you are making a difference by providing essential meeting support to professionals to help support some of our most vulnerable families.
This is a highly rewarding role which contributes to the safety and security of vulnerable children and adults. Due to the nature of the confidential and sensitive information disclosed and discussed the postholder will require a high level of emotional resilience and be skilled in the governance of confidential information.

You will be expected to work in a range of meeting venues across the Leeds area for the purpose of providing support in Council Buildings or school sites for the majority of the week, some meetings are also held virtually and therefore some home working is also supported.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.
About you
As a Specialist Meeting Facilitator, you will bring to the role:

• Strong communication skills and leadership
• Flexibility and resilience
• A knowledge of safeguarding
• Strong organisational skills
• An ability to prioritise and negotiate with colleagues, partners, and members of the public.
• High level of accuracy and attention to detail

About the role

Location: The post holder will work in a range of meeting venues across the Leeds area for the purpose of providing support in Council Buildings or school sites for the majority of the week, some meetings are also held virtually and therefore some home working is also supported.

What we offer you
We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply
Please complete the online application form.
Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.
If you have any queries or would like an informal chat about the role please contact Tracey Clough tracey.anne.clough@leeds.gov.uk or Stephanie Kendall stephanie.kendall@leeds.gov.uk 
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As such we carry out Safer Recruitment checks.
We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader.
All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.
 
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Job Description

Special Conditions: Some posts may be subject to checks with the Disclosure and Barring Service. A criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Shared Services consists of employees in the Business Support Centre and Business Administration Service. Both of these services provide administration support activities to a wide range of teams and services across the council.  We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing of resources and exploiting existing or introducing new technology to modernise the way we work. 
Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles.   The role involves hybrid working (home/office dependant on service need), potentially working face-to-face with customers and working within the council boundaries as required.
Job Purpose:
This role specifically focuses on programming, facilitating and supporting complex safeguarding multi agency and family orientated meetings within the areas of child protection and high risk domestic violence. This involves the preparation of the information, including the production of written reports and the verbal presentation of summary information at the meetings to those in attendance. The role also includes the production of accurate and timely written records, including action and safety plans which are then monitored for implementation, progress and completion through case management systems.  
The post holder will work in a range of meeting venues across the Leeds area for the purpose of providing support in Council Buildings or school sites for the majority of the week, some meetings are also held virtually and therefore some home working is also supported.
Engagement with professionals is a fundamental part of the role to curate the agenda, support professionals through the meeting process, and ensure that required actions are implemented and completed.
This is a highly rewarding role which contributes to the safety and security of vulnerable children and adults. Due to the nature of the confidential and sensitive information disclosed and discussed the postholder will require a high level of emotional resilience and be skilled in the governance of confidential information.

Specific team job purposes are listed below.

Supervise and develop staff to ensure work is prioritised and carried out effectively and efficiently to ensure deadlines are met to high standards.

Manage your own workload and meet targets, including statutory targets whilst maintaining quality as part of a team.

Assist professionals and meeting Chairs through the provision of verbal and written information in a clear and concise way with high attention to detail, which includes presentation of information in the meeting environment when required.

Adhering to legislative business, financial, audit, and operational requirements of the service, and the impact on its day-to-day work.

Adhering to procedures and legislation relating to confidential information and financial regulations.

Dealing with sensitive, difficult and confidential information, and having the emotional resilience to support business processes effectively.

Minute taking and producing accurate meeting records, whilst establishing, maintaining and reviewing case related records on multiple systems.

The continuous improvement of quality standards, business procedures and processes through continuous review and development.

Working flexibly to support service areas and business requirements.

Willing to abide by the Council’s Equality and Diversity and Health and Safety Policies.

Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.
Qualifications: 

Qualifications demonstrating ability in numeracy and literacy or equivalent knowledge
The above list is not exclusive or exhaustive, and the service may require the job holder to undertake duties commensurate with the level of the role. The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.

PERSONAL SPECIFICATION ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.
Method of Assessment will be through one or more of the following Application Form, Test, Interview or Certificate.

Skills and Experience Required

Experience of communicating clearly and effectively with a wide range of people and being able to develop strong working relationships. (A/I)

Work with, and within, multiple teams of staff and contribute to its development with suggestions for new ways of working. (A/I)

Experience of working on your own and using your initiative to adhere to timescales and deadlines. (A/I)

Experience of providing excellent customer services and dealing with queries from a range of people. (A/I)

Experience of the applications, systems and IT programmes utilised by the service and being able to accurately record, monitor and retrieve information. (A/I)

Able to administer and record sensitive, difficult and confidential information, whilst remaining emotionally resilient.(A/I)

Experience of programming and facilitating meetings, whilst supporting stakeholders involved. (A/I)

Experience of minute taking and producing comprehensive and accurate meeting records in different formats. (A/I/T)

Able to present accurate and concise summarised information in a meeting environment, and use data to produce reports. (A/I/T)

Experience of adhering to procedures and legislation relating to confidential information, including financial regulations, audit or operational requirements. (A/I)

Behavioural & other Characteristics required

Committed to continuous improvement. (A/I)

Able to understand and observe Leeds City Council Equality and Diversity Policies. (A/I)

Carry out all duties having regard to an employee’s responsibility under Health & Safety Policies. (A/I)

Willingness to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development (A/I)

Understand and embrace our values, behaviours and codes of conduct. (A/I)
PERSONAL SPECIFICATION DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.

Skills Required

Knowledge of Clare’s Law, child protection legislation and domestic violence support services.

Able to undertake research and gather information, and present relevant and concise intelligence gathered verbally and in writing.

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