Student Records Assistant

Do you have previous experience working with Student Records and are looking for temporary work? 

Student Records Assistant

Full time - 37.5 hours a week 

Location - BN1

Office based - potential for Hybrid working 

£13.07 PAYE per hour 

FTC - 6 Months (On temp basis) 

My Client, a Brighton based University, are seeking a well organised individual who will provide assistance in the data cleansing and migration in preparation of a system switch over. 

Main responsibilities of a Student Records Assistant 

• Assisting with keeping records accurate for the registration process of new and returning students.  
  • Updating registration flags to ensure that students obtain the correct registration status. 
  • Making sure that all successful foundation year students have been progressed to the degree of their choice prior to registration.
  • General administration duties including preparing regular mailings to students regarding registration, annual review and visa renewal.
• Contributing to the preparation of graduation ceremonies by maintaining and checking lists of students eligible for graduation. 
• Assist with the maintenance of student progress and registration details including students who transfer, intermit or temporarily withdraw, require an extension or readmission to the University.
  •  Prepare academic reports to send with applications for transfer to the subject admission tutor to enable the consideration of the application.
  • Process changes of course in the student record system and update fee codes as required.
  • Notify students of the outcome of the transfer application and draft offer/reject letters, providing advice on general enquiries. 
• Assist the UKVI Records Officers with the maintenance of data relating to student visas and immigration.
  • ???????Under the supervision of the UKVI Records Officers issue formal documentation (a CAS) for students seeking to extend their visas.
  • Update the Home Office Sponsor Management System (SMS).
  • Run reports to identify missing/expired passport and visa scans.
• Maintain accurate records for students undertaking either study abroad or a placement.
• Assist with the online submission of change of circumstances to the Student Loan Company portal.

The successful candidate will need:

• To come from an administration background. 
• Excellent IT skills including the use of databases and spreadsheets. 
• To be capable of fast and accurate data entry with a strong attention for detail. 
• The ability to deal professionally and sensitively with enquiries from customers from a range of cultures.
• To be helpful, cooperative and sensitive to the needs and feelings of others including a commitment to customer service.
• Previous experience working with Student Records would be advantageous but not essential.