SYP - CJU Inputting Clerk

Role: CJU Inputting Clerk

Department: Criminal Justice Department

Location:  Snig Hill, Sheffield

Salary: £23,121 - £24,921 (pro–rata)

Hours: 31 Hours       

Contract Type: Temporary 12 Months

We have an exciting opportunity for an Inputting Clerk to join our Criminal Justice Department team.

As a CJU Inputting Clerk you will support the file preparation process of the digital case file, to achieve the objectives of ensuring cases are progressed to The Crown Prosecution Service (CPS) and through the court systems.

What the role will be responsible for:

• Interrogating, maintaining and retrieving data/information using various computer and manual recording packages.
• Review and process Digital Files to Court and CPS.
• Review and check quality of Files for all Postal Requisitions/SJP cases, as necessary for first Court Hearing (Guilty Anticipated Plea).
• Identify any potential data breaches and report to the appropriate agencies/department and Supervisor.  
• Using the Connect computer system prepare a Postal Requisition for postal service to defendants to attend South Yorkshire Magistrates Court.
• Complete Biometrics (DNA/ Fingerprints) checks and issue letter to defendants as required.
• Provide advice and guidance to officers regarding file content and court process.
• Liaise with HMCTS, CPS and external agencies.
• Update victims informing them of first court hearing.
• General admin duties including receipt/ maintaining e-mails and receiving incoming post and distributing within CJU.

Skills and experience:

• Experience of using Microsoft packages.
• Experience in data input and retrieval of information.
• Experience of word processing.
• Experience of communication by a variety of means, including telephone and keyboard skills.
• Flexibility to work overtime to meet organisational needs and work at other locations within South Yorkshire if required.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance.
• A wide range of family friendly policies including enhanced maternity, paternity and adoption leave.
• Flexible working arrangements including flexi time and hybrid working.
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust.
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police.
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice.
• Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme.
• Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
• Membership to the Sports and Social Club.
• Access to a wide range of staff support groups and networks.

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details: 

For further information about the role, please contact Katy Broughton on 0114 2964113

Closing Date: Friday 1st March 2024 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Interview Date: Tuesday 12th March 2024

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Candidates:

This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying.  Please ensure that you and your current line manager complete the attached consent form.  Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email.

Without support, your application will not be considered any further.