Syp - Commercial Support Assistant

Role: Commercial Support Assistant

Department: Information Technology

Location: Melton

Salary: £23,121 - £24,921

Hours: 37 Hours per week

Contract Type: Permanent

We are looking to recruit a Commercial Support Assistant to work as part of a team to deliver value for money outcomes through, effective business and supplier liaison, purchasing IT products and services, following commercial assurance processes administering asset management procedures.

As a Commercial Support Assistant, you will be responsible for:

• Acting in accordance with Financial Regulations and Financial Instructions, procedures, and guidelines at all times.
• Triaging incidents, service requests and team mailboxes to team members.
• Validating purchase requisitions to determine compliance with Standing Orders.
• Maintaining Contractor records; matching / validation of time sheets; checking that approved spend is not breached.
• Transferring/translating technical request to obtain supplier quotes; checking and comparing quotes to identify best price/value for money.
• Raising purchase orders for goods and services using appropriate ledger (HP/SYP/Collaboration
• Receiving services, goods, and visitors IS.
• Resolving billing/invoicing queries.
• Undertaking asset recording (Sostenuto) and stock taking (supporting Asset role).
• Handling supplier, customer and general enquiries including budget code enquiries, liaising with Corporate Finance and provide assistance as appropriate.
• Booking travel and accommodation.

Skills and experience required for the role:

• Previous experience of asset (stock) control
• Previous administrative experience.
• Computer literate including use of Microsoft Office, Outlook or similar and the internet.
• Able to deal with internal and external customers effectively, providing responsive and appropriate levels of service.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Working at South Yorkshire Police:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity, and Trust
• Generous annual leave allowance
• A wide range pf family friendly policies, including maternity, adoption leave, and shared parental leave.
• Comprehensive range of development and leadership course to develop your career with South Yorkshire Police
• Employee Assistance Programme (accessible 24/7) offering confidential support and advice for you and your immediate relatives.
• Flexible lifestyle benefits, such as: Blue Light Card, Company Shop, Cycle to Work Scheme
• Membership to the Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity, and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date: 7 February 2024 at 23:55

Short Listing Date: W/C 12 February 2024

Interview Date: W/C 19 February 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Kirsty Gibson on Kirsty.Gibson@southyorkshire.police.uk.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage and before appointment, the relevant internal or external pre-employment checks are required. These include references, medical clearance, vetting clearance or review and sickness absence criteria check.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.