SYP - Document Assessment & Disclosure Officer

Role:                   Document Assessment & Disclosure Officer

Department:       Legal Services

Location:            Force HQ, Carbrook, Sheffield

Salary:                £29,874 - £33,915

Hours:                37 Hours per week

Contract Type:  Temporary until 31.03.26

We have an exciting opportunity for a Document Assessment & Disclosure Officer to join our Legal Services Team and play a crucial role in maintaining accurate records of Legacy Incident material held by South Yorkshire Police. This will include documents linked to investigations, disciplines, inquests, inquiries and civil litigation.

As the Document Assessment & Disclosure Officer you will be responsible for:

• Receiving and reading all material (statements, documents, interviews, etc.) linked to the legacy incident.
• Providing detailed descriptions of relevant material, making decisions as to the sensitivity in accordance with GSC policy and linked to civil and or criminal disclosure guidelines.
• Assessing information, undertaking risk assessments, presenting analysis of findings, commenting and making recommendations for the disclosure of information, consulting information managers, officers and other third parties where appropriate.
• Assessing and dealing with highly confidential and sensitive information e.g., RIPA (Regulation of Investigatory Powers Act), Legal Professional Privilege (LPP), etc. to ensure appropriate handling and disclosure risk assessment measures are in place.
• Making disclosure decisions and cause responses to requests within the agreed criteria.
• Consulting with the Office Manager on the development of administration process and quality assurance to ensure accurate and timely processing of material.
• Implementing appropriate monitoring systems and producing management data on a weekly basis to the Office Manager.
• Deputising for the Disclosure Office Manager in his or her absence and supervising Indexing staff in respect of the legacy incident.

Ideal skills and experience:

• Hold Professionalising Investigation Programme (PIP) Level 2 or alternative relevant qualification/experience within data management.
• Have experience and conversant with Criminal Procedure and Investigations Act (CPIA), Disclosure Manual and Attorney General Guidelines and / or
• Have experience and conversant with Information Management legislation, the
• Data Protection Act (DPA), the General Data Protection Regulations (GDPR), and the Freedom of Information Act (FOI).
• Have work experience of computerised systems particularly operating and maintaining word and Excel.
• Ability to deal with highly confidential and sensitive information.
• Be HOLMES2 trained.

For further information relating to the role, skills and experience for this role, please refer to the attached role profile.

Working at South Yorkshire Police:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Generous annual leave allowance
• A wide range of family friendly policies, including maternity, adoption leave, and shared parental leave.
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police.
• Employee Assistance Programme (accessible 24/7) offering confidential support and advice for you and your immediate relative
• Flexible lifestyle benefits, such as: Blue Light Card, Company Shop, Cycle to Work Scheme
• Membership to the Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.  

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do, Fairness, Integrity and Trust.  You can find out more about our core values in the attached document.

Contact point for applicants:

For further information about the role, please contact the line manager Alan Pritchard at  Alan.Pritchard@southyorks.pnn.police.uk

Closing Date: Wednesday 31st January 2024 at 23:55

Shortlisting Date: w/c 5th February 2024

Interview Date: w/c 12th February 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

If you are ready to join the team, please submit your CV and covering letter to the line manager Alan Pritchard atAlan.Pritchard@southyorks.pnn.police.uk

You should write no more than 500 words detailing how you meet the experience and skills outlined in the attached role profile. 

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.